Administrative Specialist

Temple University's Lewis Katz School of Medicine's TMS-Administration Department is searching for an Administrative Specialist!

Benefits:
Become a part of the Temple family and you will have access to the following:
*Full medical, dental, vision coverage
*Paid time off
*11 Paid Holidays
*Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
*A generous retirement plan and so much more!

Click here to learn more about the benefits of working at Temple University.

Salary Range: $45,000-$50,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Job Details:
*This position will be on-site.
*This position requires a background check prior to commencement of service.

Job Summary:
Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine's TMS-Administration department.

REQUIRED AND PREFERRED

Required Education & Experience:
At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:
*Proficiency with Microsoft Office Suite
*Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff.
*Strong attention to detail.
*Strong written and verbal communication skills.
*Demonstrated resourcefulness, initiative, and follow-through.
*Demonstrated ability to proofread, edit, and compose correspondence.

Preferred:
*Spanish Speaking

ADDITIONAL INFORMATION

Essential Duties:
Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling helpdesk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned.

EEO, COMPLIANCE AND SAFETY REPORT

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.

Compliance Statement:In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.