Administrative Assistant III

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Aug 11, 2025

Position Information

Posting date	08/11/2025
Closing date
Open Until Filled	Yes
Position Number	0101601
Position Title	Administrative Assistant III
Hiring Range Minimum	$21.15
Hiring Range Maximum	$26.44
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	37.5
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	To provide administrative support and to implement the teaching missions of the Department within College policies and timeframes.
Description
Required Qualifications - Education and Yrs Exp	Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Experience: Two plus years of office experience in a related field, with some autonomy Skills & Knowledge: In-depth knowledge of office procedures Strong organizational skills and attention to detail Proficient with computer applications Strong interpersonal skills
Preferred Qualifications
Department Contact for Recruitment Inquiries	Ryan Hickox
Department Contact Phone Number	603-646-2962
Department Contact for Cover Letter and Title	Ryan Hickox, Department Chair
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/80422

Key Accountabilities

Description

General Office Support

Coordinates a variety of activities to support department functions.
Monitors and orders department supplies.
Updates and maintains department website within website template and departmental guidelines.
Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).
May supervise student interns and student office assistants.

Percentage Of Time

15%

Description

Communication

Serves as primary point of contact representing the department/program to the institution and external constituencies.
Responds to inquiries from alumni, undergraduates, and prospective students.
In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
Designs and maintains hallway display cases and departmental brochures.
Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.

Percentage Of Time

30%

Description

Event Planning

Coordinates the scheduling of curricular and extracurricular events for the departments.
Reserves venues on and around campus.
Creates and distributes marketing materials for guest lectures, year-end prize events, and open houses.
Orders and coordinates payment for catering at open houses, department meetings, guest lectures prize events.
Collects needed information to pay guest lecturers their honoraria.

Percentage Of Time

40%

Description	Information Management Establishes and maintains department files and databases (e.g. student grades, enrollment, department information) to ensure accuracy and accessibility of information.
Percentage Of Time	5%

Description

Schedule Coordination

Maintains multiple schedules such as those for department/program events, room utilization, academic term schedules, Honor Thesis activities and colloquia or workshops.
Coordinates major recurring department activities including those with related departments, external participants, etc.
Coordinates schedules and itineraries and orients new or visiting faculty, staff, and guest speakers.

Percentage Of Time

10%

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned