Business Assistant

The Department of Radiology is seeking a detail-oriented and professional Business Assistant to provide administrative support to senior leadership. Under the general supervision of the Associate Director of Clinical Operations and Engagement, this role is responsible for managing multiple calendars, scheduling meetings, coordinating travel arrangements, and assisting with special projects. The Business Assistant plays a key role in ensuring that departmental actvities are efficiently scheduled, organized, and executed, while maintaining a high level of discretion. Additionally, this position supports the promotion of the department's research, clinical and educational missions.

The Department of Radiology is dedicated to improving human health through innovation in clinical care imaging research and education. Our faculty and staff are deeply committed to the shared mission, vision and values of both UW Health and School of Medicine and Public Health (SMPH). Through teaching, mentorship, and community work we strive to create a welcoming and supportive environment for our students, trainees and patients.

Additional Information:

• The work schedule is flexible and will be determined at the time of hire.

• This position may required some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Sucessful candidates will address the following knowledge, skills and abilities in their cover letter:

• Administrative & Organizational Skills: Proven experience in planning, organizing, and scheduling meetings; excellent time management and attention to detail; ability to work quickly and accurately under pressure in a fast-paced, deadline-driven environment.

• Communication & Interpersonal Skills: Exceptional written and verbal communication abilities; strong customer service skills; personable and welcoming attitude with the ability to build and maintain effective working relationships with colleagues.

• Work Style & Collaboration: Self-motivated and proactive approach to work; demonstrated ability to collaborate effectively across teams; highly organized with a commitment to delivering high-quality results.

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records, edits documents, and reviews work done by others

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

School of Medicine and Public Health, Department of Radiology

Join UW Radiology and UW Health-A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927-when Dr. Ernst Pohle was appointed as the first professor of Radiology-the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health's world-class medical enterprise.

What Sets Us Apart

• 
  Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• 
  Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• 
  Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
• 
  Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment-one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

The starting salary for the position is $26.44/hour; but is negotiable based on experience and qualifications.

Experience with administative support required (at least 2 years).

Experience working in an academic or clinical setting preferred.

Preferred Bachelor's Degree

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be asked to upload a current resume/CV and a cover letter briefly describing your knowledge, skills and abilities.

Please note, there is only one attachment field available. All required documents must be uploaded within this single field. You may either combine your documents into one file or the field will allow you to upload multiple individual documents.

No need to upload references at this time. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the interview process if you are selected as a finalist. References will not be contacted without prior notice.

Jen Cole, jennifer.perkins@wisc.edu, 608-890-3371

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

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