Business Officer

Position Number: 40027563

Payroll Title: Administrative Officer 3

Job Code: 007377

Job Open Date: 08/08/2025

Application Review Begins: 08/25/2025; open until filled

Department Code (Name): ANTH (ANTHROPOLOGY DEPT)

Percentage of Time: 100%

Union Code (Name): 99 (Non-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 22

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $90,000 year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $79,200 to $143,400/year.

Work Location: Humanities and Social Sciences Bldg. - 1002A

Working Days and Hours: Mon - Fri; 8:00am - 5:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: No hybrid if probationary period is required. Only one day per week after after successful probationary period at Department Chair's discretion. (Both UC & Non-UC locations.)

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Anthropology is the study of humankind in the broadest sense. Our faculty and PhD students specialize in three subfields: archaeology, sociocultural anthropology, and Integrative Anthropological Sciences (evolutionary, biological and cultural). We offer BA degrees with an emphasis in archaeology, biological anthropology, sociocultural anthropology and a general anthropology degree covering all emphasis subfields.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general direction of the Department Chair, is responsible for the full range of management functions necessary for the conduct of the teaching and research missions of the Department. Advises and assists Chair in all aspects of departmental operations, and provides continuity for the Department during personnel changes in the Chair's position. Management responsibilities include oversight of academic administration, technical support services, contract and grant administration, purchasing and financial management, staff and academic personnel programs, student affairs, facilities maintenance and renovation, safety programs, and long-term strategic planning. Responsible for ensuring that all department functions are carried out in accordance with university policies and procedures. Develops and implements operating policies and procedures as they relate to departmental overall goals and objectives, and interprets policies for faculty and staff. Serves as Chair's liaison to other campus academic and administrative units. Assures compliance with all campus, University, State, and Federal regulations as appropriate. Serves on campus and System-wide committees involving all phases of University administration.

Required Qualifications:

• 4-6 years of financial work experience including budget management and fiscal responsibility.
• Bachelor's Degree in related area or equivalent work experience and/or training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Strong written and oral communication skills.

Preferred Qualifications:

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Proficiency in use of campus software including but not limited to Excel, Word, Google Suite, Timekeeping, Oracle Financial Cloud and FinHub.
• Proficiency in analyzing/interpreting policy, procedure, data and implementing research to meet expectations as a staff leader,
• 4-6 years of higher education work experience, preferably at UCSB.
• 4-6 years of supervisory, student affairs, or personnel work experience.

Special Conditions of Employment:

• Satisfactory conviction history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 25% Department Financial Management - Budget officer: Prepares the department budget for approval by the department chair, and has the direct and final responsibility for the control of all funds for which the Department is responsible. Authorizes all expenditure of funds and has signature authority on all accounts. Prepares, proposes and controls the Department budget for all support services and information systems; proposes to the Chair of the Department budget adjustments as necessary to assure that funds are properly allocated and used; develops and advises the Chair on near-term and long-term financial plans in response to Department goals. Assures compliance with all regulations governing funds. Financial and Accounting Systems: Is responsible for the management of the accounting and financial transaction systems including computer communications and record-keeping, financial documentation, information transfer and controls. Manages all academic, staff, and student employment and payroll functions. Assures that all records are audit-ready. Directly supervises the preparation of Income and Recharge proposals. With Business Services, executes contracts with local, state, and federal agencies for projects to be carried out by faculty and students, and authorizes billing for all contracts. Performs financial trend analyses, forecasting and financial projections on all accounts including general operating budgets, contracts and grants accounts, various gift and donor accounts, instructional computing accounts, and a variety of one-time allocation accounts (e.g., faculty start up, special research and equipment allocations, and retention agreements). The Business Officer prepares departmental budget proposals as required (e.g., TA, Temporary Sub 0 and FTE, Summer Sessions, support and instructional computing, etc.). Establishes requirements and goals for the development and enhancement of financial systems. Spearheads roll-out of new Business and Financial Services (BFS) systems, upgrades, policies and procedures to the department.

• 25% Personnel Management - Academic Personnel: Responsible for supervision of all academic personnel activities (faculty merits and promotions, retentions, retirements, recruitment and appointment of permanent and temporary faculty, permanent and temporary FTE provision control, sabbatical and other leave requests, additional compensation, allocation of TA FTE, coordination of Summer Session teaching appointments, and use of all academic student titles). Ensures compliance with appropriate campus Collective bargaining agreements (Unit 18), academic personnel, graduate division, and affirmative action policies. Monitors faculty workloads to assure departmental teaching loads are met. Staff Personnel: Supervises recruitment, hiring, assignment of job duties, performance evaluations, merit recommendations and disciplinary actions for all departmental staff, within the guidelines and practices of University Personnel Policies, Fair Labor Standard Act, Collective Bargaining agreements, and other State Federal Labor rules and regulations as appropriate. Responsible for training and orientation of new and continuing employees with respect to departmental and University policies and procedures. Ensures that all health and safety regulations are adhered to. Responds to grievances and mediates in labor relations issues. Evaluates staffing needs within the department, reallocating workload as necessary.

• 15% Student Affairs and Curriculum - Is responsible for the supervision of the student affairs function of the Department, including undergraduate and graduate student admissions, advising, and monitoring progress towards the degree. Ensures that all campus policies regarding advising, scheduling, curriculum changes, and graduation are followed and that all deadlines are met. Oversees the preparation of the Schedule of Classes, assuring that curriculum is balanced and offers courses necessary for students to graduate and adheres to approved Temp Sub-0 allocation from the Dean.

• 15% Long Range Administrative and Academic Planning - Responsible for long-range planning and development as it relates to the management of human and financial resources. Periodically conducts analyses of all functional areas to assure effective and efficient operations. Provides analysis to Chair of existing space utilization and advises on short- and long-range space requirements to meet current and projected teaching, administrative and research needs. Assesses probable effects on department when changes in policies occur, and develops plans to integrate those changes into department practice. Prepares special statistical and financial reports for Chair as needed. Participates in faculty meetings, advises on points of University policy and provides historical perspective.

• 5% Health and Safety Manager - Acts as the primary EH&S contact in overseeing departmental health and safety programs and issues for teaching and research labs, faculty, student, and administrative offices. Develops training programs for academic, staff and students and coordinates with EH&S training programs for lab safety practices, emergency evacuations and fire prevention, toxic waste disposal, injury and illness prevention, toxic gas detection, safe fumehood usage, facility compliance, ADA compliance, and hazard communication. Ensures that personnel are properly trained and that required records are maintained according to law.

• 10% Physical Plant and Support Systems - In consultation with the Chair, is responsible for long- and short-range facilities planning and development to meet departmental teaching and research needs, including the coordination of maintenance and renovation of existing facilities, and the design, development and construction of new facilities, including teaching labs, administrative offices, research laboratories, and teaching and research offices. Serves as primary liaison with Physical Facilities. Supervises the departmental technical support and development functions. This includes administrative, research and instructional computer-related support, information technology, and equipment. Considers departmental equipment needs, prepares recommendations and justifications for purchase of office, classroom, and computing equipment. Oversees inventory of department equipment. Evaluates, selects and purchases computer equipment, software and networks for department in consultation with faculty and specialized departments on campus.

• 5% Campus and Systemwide Services - Performs special assignments for chair and other campus administrators. Serves on campus or Systemwide committees representing either the campus or the Department.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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Privacy Notification Statement:

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

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