Undergraduate Program Coordinator

Payroll Title: Blank Assistant 3

Position Number: 40077140

Job Code: 004722

Job Open Date: 8/7/2025

Application Review Begins: 8/22/2025; open until filled

Department Code-Name: HASC - HSSB Administrative Support Center

Percentage of Time: 100%

Union Code (Name): CX (Clerical)

Grade Type/Grade: STEPS

FLSA Exemption Status: Non-Exempt

Pay Rate/Range: The budgeted hourly range the University reasonably expects to pay is $29.35 to $30.73/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $29.35 - $42.06/hr.

Work Location: 4001 Humanities & Social Sciences Building

Working Days and Hours: Monday-Friday, 8AM-5PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: Hybrid after first month of employment.

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Humanities Administrative Support Center (HASC) is a dynamic administrative unit that supports the academic Departments of Classics, East Asian Languages & Cultural Studies, History, and Religious Studies. HASC provides the following for our four academic departments and affiliated centers: undergraduate and graduate advising and program coordination; financial management of operational, programmatic, and research funds; academic recruitment and personnel administration; and technology support.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under general supervision of the Humanities Administrative Support Center (HASC) Student Services Manager, the Religious Studies Undergraduate Program Coordinator is responsible for independently overseeing all aspects of the Religious Studies Undergraduate Program. Provides academic advising for majors, minors, and potential new students. Collaborates with colleagues within HASC, as well as other campus offices such as the College of Letters and Science, EAP, DSP, and the Office of the Registrar to provide holistic and accurate guidance to all students. Coordinates undergraduate services including preparing and managing the quarterly schedule of classes, updating annual copy for the general catalog, and submitting and managing master course approvals. Maintains departmental statistical reports and completes IRAL and Instructor Workload reports. Works closely with the Department Chair and Faculty Undergraduate Advisor to address issues affecting students.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and work experience in a higher education setting.
• Strong organizational skills and the ability to handle multiple tasks under pressure of deadlines, large workload, and frequent interruptions.
• Possess excellent communication and interpersonal skills, assertiveness and diplomacy, and critical attention to detail.
• Able to exercise good judgement, common sense, and discretion, while providing careful attention to detail.
• Ability to prioritize multiple tasks with minimum supervision; set boundaries and adhere to them.
• Creatively problem-solve.
• Ability to work effectively and cooperatively as a staff team member, and to work well with faculty members and students.

Preferred Qualifications

• Academic Advising experience in a UCSB academic department.
• Familiarity with UCSB Academic Advising programs: AAA, Gaucho BLUE, GOLD, eGrades, Ad Astra, CourseDog, DSP portal, Student Success Hub.

Special Conditions of Employment

• Satisfactory conviction history background check.
• UCSB is a Tobacco-Free environment.

Job Functions/Percentage of Time/Duties:

Undergraduate Program Coordination- 40%

Coordinates and oversees all aspects of the undergraduate program in Religious Studies. Provides accurate and comprehensive advising to all students by maintaining a detailed understanding of departmental major and minor requirements, as well as general University and College of Letters and Science policy and procedure. Competently utilizes a variety of systems such as STAR, AAA, CourseDog, eGrades, Ad Astra, ASSIST.org, DSP Portal, etc. to assist faculty and students. Establishes and maintains an organized filing system to track student progress and administrative actions. Using information from the annual curriculum plan, the Office of the Registrar, and faculty teaching availability, creates and manages quarterly course schedules including space assignments, cross-listings, and enrollment maximums. Facilitates major sheet requirement updates annually, and assists with the development of brochures, flyers, and other publicity materials for the undergraduate program. Coordinates departmental participation in undergraduate recruitment fairs and student orientations. Works with the Faculty Undergraduate Advisor and the Office of Public Events to manage events relating to commencement including the annual departmental awards ceremony and reception.

Administrative Support- 40%

Completes IRAL and Instructor Workload Report, and tracks course enrollment statistics and trends, providing past and current data to managers and Department Chair as requested. Coordinates with faculty and the Curriculum Committee to submit new course proposals and course modifications to the Course Approval system. Facilitates submission of general education proposals to the Academic Senate, keeping detailed records of processing status. Collects and files course syllabuses for departmental record keeping. Works with the HASC IT Coordinator to update and maintain accurate undergraduate information on the departmental web page. Monitors departmental course enrollments in relation to minimum enrollment requirements and facilitates maintenance of course waitlists, approval codes, and finals schedules. Coordinates DSP exams by working closely with instructors and the Disabled Students Program.

Book Orders - 10%

Performs tasks related to ordering textbooks for the Department of Religious Studies. Submits textbook adoptions to the UCSB Bookstore and desk copy requests to the textbook publishers when appropriate. If desk copies are unavailable through the publisher, independently determines most cost effective option. Works with library staff to ensure instructors

Miscellaneous Duties - 10%

Provides backup support as needed for the East Asian Languages and Cultural Studies department, particularly during graduate admissions in Fall quarter, and collaborates with all HASC advising staff regularly. Manages departmental room calendar, fielding reservation requests and using independent judgement to make reservations appropriately. Assists Department Chair and managers with academic research and development, and other duties as assigned.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• University of California Policy on Vaccinations https://policy.ucop.edu/doc/5000695/

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity Statement:

UC Santa Barbara is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or any protected status under state or federal law.

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