Executive Administrator

Responsibilities:

• Manage the complex calendar and day-to-day scheduling for the CEO/President.

• Managing and coordinate meetings, travel, and logistics-including flights, ground transportation, and catering.

• Coordinate panel interviews with external candidate

• Prepare meeting rooms and presentations, ensuring technology and materials are in place.

• Organize Board meetings and materials, including document preparation through Diligent.

• Acting as the liason for board communication and manage all board meetings and committee meetings (including onsite support and preparation)

• Coordinate External and Internal Business Meetings

• Preparing letters related to travel visas.

• Assist with additional executive-level projects and administrative tasks as needed.

• Manage customer meetings

• What You Bring:

• 5+ years of experience supporting a C-level executive in a fast-paced environment.

• Strong organizational skills and meticulous attention to detail.

• A proactive mindset and a calm, solutions-focused approach under pressure.

• Ability to manage sensitive and confidential information with discretion.

• Strong judgment, independence, and follow-through on complex tasks.

• Experience using Diligent or similar board management software is a plus.

• Excellent interpersonal skills and the ability to build strong working relationships.

• Flexibility and adaptability to shifting priorities and executive needs.

• Confidence in interacting with senior stakeholders inside and outside the organization.

• Notary Public Certified - a plus

Basic Qualifications:

• Strong written and verbal communication skills.

• High integrity and professionalism.

• Collaborative, team-oriented approach.

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

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Annual Salary Guidelines: $110,000 - $140,000