Supervisor, Paralegal Services

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking a Supervisor, Paralegal Services to join our Washington, D.C. office. The Supervisor, Paralegal Services supervises day-to-day activities of the Paralegal Services team ("the team"). The position works with the Senior Manager and Director of Paralegal Services to oversee the progress of ongoing projects and initiatives. The Supervisor, Paralegal Services is responsible for department administration, recruiting, staff oversight, training and employee development, performance management, and general process improvement in the DC office (in partnership with Senior Manager and Office Administrative Director).

• Coordinates and oversees department projects, day-to-day operations and long-range plans.
• Monitors time, attendance, overtime, expense reports, and absence requests to ensure accuracy and compliance with Firm policies.
• Coordinates daily workflow, distributes assignments, oversees workloads, and monitors utilization.
• Develops and communicates departmental guidelines and procedures, and implements departmental goals and objectives.
• Manages and addresses staffing requests efficiently including last-minute and off-hour requests, coordinating with other offices as needed.
• Maintains notary information and coordinates notary and apostille requests.
• Oversees administration of the Mentor Program.
• Ensures accurate and timely responses to requests for departmental services.
• Consults with attorneys and works closely with management to ensure proper daily and long-term work flow and assignments of attorney/paralegal teams.
• Participates in the interviewing, selection and training process.
• Assists with updating paralegal training materials.
• Coordinates training and team building initiatives in collaboration with the global Paralegal Management team.
• Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
• Recommends and participates in disciplinary procedures in collaboration with Human Resources department.
• Provides ongoing guidance to paralegals including on case management best practices and training initiatives.
• Identifies issues and needs of the workplace environment and communicates them to Paralegal Management.
• Provides Senior Manager with updates on day-to-day operations and progress of projects in department.
• Recommends and implements changes and improvements in methods and procedures to higher level management.
• Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations, in alignment with the Firm's Core Values.
• Oversees employee work performance and provides guidance in the resolution of problems.
• Ensures current knowledge of Firm policies and practices for staff, current knowledge of industry trends and continued professional development for business services professionals..
• Assists with preparing and monitoring department budgets, and ensures vendors provide cost-effective services.
• Performs other related duties as assigned.

Qualifications

• Demonstrated knowledge of the litigation process and case management skills, as well as familiarity with corporate transactions in order to provide case-work guidance
• Ability to effectively supervise others
• Current knowledge of industry best practices, trends and techniques
• Advanced knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint) and project management and database applications, with the ability to learn new software and operating systems
• Knowledge and implementation of the annual budget process
• Excellent presentation skills
• Excellent customer service skills
• Ability to administer Firm policies and procedures
• Excellent analytical, troubleshooting, organizational, and planning skills
• Ability to handle sensitive matters and maintain confidentiality
• Ability to use discretion and exercise independent and sound judgment
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education & Experience:

• Bachelor's degree
• Minimum of five years of paralegal or other related experience including two years of leadership and case coordination experience

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Lara Bell at (212) 735-2794.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

click here to review machine-readable files made available by UnitedHealthcare:

Transparency in Coverage