Project Control Specialist

Weekly Work Hours

Compensation Range

Salary Minimum

FLSA

Position Type

POSITION SUMMARY

Provides cost and financial management services including budgeting, cost forecasting and reporting, budget management and control, change management and contract administration.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of project financial metrics such as project revenue, cost management, overhead projection, analysis and accounting experience, risk assessment and data analysis.

• Knowledge and understanding of state and/or federal budget and funding process and requirements.

• Experience with Project Control concepts such as project initiation, planning, execution, monitoring and controlling.

• Experience in developing, implementing, and maintaining monthly forecasting, invoicing, and cost reports.

• Exceptional organizational and multi-tasking skills, highly detail-oriented with excellent analytic and problem-solving skills.

• Interacts with project team members during project planning, design, development, and implementation.

• Build professional working relationships, team player, and is a consistent, dependable performer with excellent work ethic and results-driven with a commitment to success.

• Ensures that all project control systems within the scope of the project are in place and integrates project data for decision makers.

• Advanced or continued training in the use of computer-based accounting and analytical software, spreadsheet preparation software, and budgeting tools.

• Knowledge of Microsoft Word, proficient in Excel, PowerPoint, and Access.

• The ability to effectively interact with customers, regulatory agencies, and various levels of management and personnel.

• Strong verbal and written communication skills to listen to and understand the needs of both the project managers, leadership, and staff.

• Deliver exemplary customer service and develop a work environment that supports teamwork, honesty, integrity, and openness.

• Must have excellent customer service skills.

PHYSICAL REQUIREMENTS

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

MINIMUM KNOWLEDGE AND EXPERIENCE

• Bachelor's degree or higher plus two (2) of related experience.

• Official transcripts required.

• Bilingual or multilingual preferred.

***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

KEY RESPONSIBILITIES

• Coordinate with Facilities Management in project development, contracting, billing, and reconciliations.

• Responsibilities included budgeting, contract administration, planning, scheduling, cost control, forecasting and invoice administration.

• Support project tasks and responsibilities related to financial reporting and budgeting for Dallas College projects.

• Manage cost management-related documentation in the Program documentation library.

• Ensure cost management standards, tools and procedures defined for use in the program are utilized and adhered to.

• Support district team members in identifying key issues and risks related to program cost management.

• Provides ongoing project reporting and updates to the project management team for progress reporting and approvals as required.

• Coordinate with project contractors to ensure project invoices are accurately prepared and timely submitted following the district policies and procedures.

• Assists in creating financial deliverable and supporting project documentation for project expenditure monitoring and cost management.

• Identify financial report needs and develop solutions for use by district leadership.

• Establish and implement new or revised processes, tracking spreadsheets or forms to support ongoing cost management.

• Participate in project review meetings, receiving in progress inputs as to cost, scope, and schedule reporting elements and perform updates to project control documents and databases.

• Must have excellent communication skills and the ability to interact with internal/external stakeholders and constituents within the Dallas College community network.

• Completes required Dallas College Professional Development training hours per academic year.

• Performs other job duties as assigned.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs.