Billing Specialist CM

Creighton Manning, a GAI Company is seeking a Billing Specialist to join our team.

Join the CM team...
Are you looking for a collaborative work environment where each person is valued and work-life balance is key? If so, come join our growing, multidisciplinary team based in the greater NY Capital Region, Lower Hudson Valley, and Syracuse.

With over 50 years of experience in NY's Capital Region and adjacent areas, our team provides expertise in civil engineering, surveying, and construction inspection-- serving public and private clients across 4 main markets: transportation, municipal, land development, and energy.

Join a winning team that leads in excellence, having received 12 industry awards for engineering work in the last 5 years and being chosen as an Albany Business Review Best Place to Work and/or Times Union Top Workplace 9 times in the last 10 years!

Comprehensive, People-Centered Benefits for Total Wellness:

• Excellent, competitive pay based on experience and qualifications
• Medical, dental, and vision insurance coverage options
• Health Savings & Flexible Spending Accounts
• 401(k) with Employer Match
• Flexible work schedule including WFH policy
• Generous PTO
• Discretionary annual employee bonus
• Tuition reimbursement
• Paid life insurance and long-term disability insurance
• Employee Assistance Program (EAP)
• Legal Services
• Employee Discount Programs
• Paid professional licensing fees
• Paid membership fees in professional organizations
• Perks such as summer BBQ, golf outing, holiday party, and free snacks!

About This Position:

Billing Specialist works under the general direction of the Controller and is responsible for the preparation of client invoices, in addition to general accounting functions. This position requires work to be performed at our Albany office location, with the option to work from a remote location up to two days per week.

Essential Functions:

• Prepare monthly billing and all supporting documentation for NYSDOT, NYSTA, County and City clients.
• Maintain billing forms per NYSDOT requirements
• Maintain current EBO with subcontractor payments as part of the NYSDOT program.
• Assist city and municipalities with sponsor forms for NYSDOT
• Communicate daily to in-house project managers, clients, vendors, and sub-contractors by phone and email to resolve billing issues.
• Prepare forms for Project Managers to document additional funds being added to jobs
• Prepare and run various billing and employee utilization reports to analyze project profitability.
• Maintain client & vendor lists in the Vantagepoint database
• Train new employees on billing database for timesheet and expense entry
• Assist Project Managers with tracking project budgets through VantagePoint
• Input & process sub-contractor invoices for project billing
• Assist with the collection of Accounts receivable, as requested.
• Perform Additional duties as necessary

Job Requirements:

• Associate's degree in Accounting/Business Administration or related field preferred, or 5 years of experience with NYSDOT Billing Format.
• Excellent customer service skills and ability to build solid working relationships
• Proficiency in MS Office and accounting software is desirable

Pay Range:

Albany, NY: $23/hour - $27/hour

Pay is based on the applicant's ability/experience and will be rated accordingly.