Sponsored Research Accountant 2 or Sponsored Research Accountant Sr

The Office of Research Sponsored Research Services Accounting Department (SRS)provides post-award administrative support services to all researchers for sponsored projects. We collaborate with subject matter experts in other central and school offices to offer transparent research administration services, systems, and processes. Our goal is a solution-oriented approach to help every UC researcher and minimize administrative burden.

We are seeking to fill a Sponsored Research Accountant (SRA) 2 or SRA Sr position. Thesuccessful candidate may be appointed to a SRA 2 or SRA Sr. based on experience andskills. This is a fast-paced, deadline driven environment. The candidate will need to becustomer-oriented, a self-starter, well organized, able to work independently, as well asassist others and work as a team when needed. Multi-tasking, logically working throughproblems, re-prioritizing workload when needed, having excellent interpersonal skills, as wellas verbal and written communication skills are additional strengths for these positions.Intermediate Accounting skills, Microsoft Word, and Excel are required.

Sponsored Research Accountant 2

• Administer grant awards (federal, state, local, private and internal grants, contracts, and cooperative agreements) from a myriad of funding agencies.
• Establish and maintain grant records and files ensuring their accuracy and completeness.
• Close out grant accounts by reconciling account, sample unusual transactions for compliance, prepare final invoice and/or reports and ensure non-financial reports are submitted. Complete agency invoices and reports in accordance with awards terms and conditions by utilizing various systems. Pursue and report on collection of past due invoices.
• Review award notices. Create and maintain grant accounts according to the agreements, adding and modifying budgets. Request set-up of awards in Student Financial Aid System. Review and approve salary and non-salary Cost Transfers (CTR) and Cost Reallocation requests. Resolve grant coding errors.
• Manage a portfolio of moderately complex awards. Serve as the principal source of information on grant policies and procedures and financial policies.
• Assist Sponsored Research Services Accounting leadership as required, to include execution of special projects of moderate complexity.
• Recommend areas or approaches for process improvements and providing input to department discussions.
• Communicate with sponsors regarding invoices and collections.
• Review routine journal entries to ensure they are prepared in a timely fashion, accurately, and accompanied with proper supporting documentation and in line with allow-ability requirements of the sponsored agencies.
• Manage the timely and accurate setup of the sponsored awards in SAP; financial reporting to the sponsoring agencies, invoicing and closeout of sponsored awards, and respective cost shares.
• Review and reconcile charges on sponsored awards.
• Complete final invoices and Financial Federal Financial Reports by the strict deadlines established by sponsors.
• Perform other assigned duties based on departmental need. This job description can be changed at any time.

Sponsored Research Accountant Sr.

• Administer grant awards (federal, state, local, private, and internal grants, contracts, and cooperative agreements) from a myriad of funding agencies.
• Establish and maintain grant records and files ensuring their accuracy and completeness.
• Close out grant accounts by reconciling account, sample unusual transactions for compliance, prepare final invoice and/or reports and ensure non-financial reports are submitted. Complete agency invoices and reports in accordance with awards terms and conditions by utilizing various systems. Pursue and report on collection of past due invoices.
• Review award notices. Create and maintain grant accounts according to the agreements, adding and modifying budgets. Request set-up of awards in Student Financial Aid System. Review and approve salary and non-salary Cost Transfers (CTR) and Cost Reallocation
  requests. Resolve grant coding errors.
• Manage a portfolio of moderate to high complexity awards. Serve as the principal source of information on grant policies and procedures and financial policies. Assist Sponsored Research Services Accounting leadership as required, to include limited supervision responsibility in leadership's absence and execution of special projects of high complexity.
• Recommend and develop system-wide policies and procedures for ongoing award management. Recommend areas or approaches for process improvements and providing input to department discussions. Serve as mentor and resource to Sponsored Research Accountant 1 and 2 team members.
• May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
• Perform other assigned duties based on department need. This job description can be changed at any time.

• Bachelor's Degree in Accounting, Finance or related field.
• Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Four (4) years of experience in accounting, finance, grants with customer service.

• Possess thorough knowledge of post-award sponsored project administration, and the ability to perform all functions of the position independently.
• Familiarity with the Federal Acquisition Regulation (FAR) and other federal agency supplements, the Office of Management and Budget Uniform Guidance (UG), intellectual property, export control, and technology compliance regulations.
• Understanding of SAP, Kuali, Grants.gov, and other state and federal grant systems; expert proficiency in MS Office Skills, e.g., Outlook, Word, SharePoint and Excel.

A resume and cover letter are required as part of the application process. Attach these documents before submitting your application. Failure to provide these documents may result in your application not being considered.