Posting Details
POSTING INFORMATION
| Internal Title |
Graduate School Enrollment and Budget Manager |
| Position Type |
Classified |
| Faculty / Non-Faculty / Administration |
Non-Faculty |
| Pay Band |
6 |
| Level |
5 |
| Department |
Graduate School |
| Job Purpose |
The Graduate School Enrollment and Budget Manager oversees collection, recording, and reporting of all graduate student data and records, ensuring integrity, accuracy, and proper maintenance. Evaluates, follows, and suggests improvements to operational policies and workflows. Creates and manages comprehensive databases to maintain data. Oversees funding systems, coordinates with internal and external partners, and coordinates recruitment of student and temporary employees within the Graduate School. Works collaboratively and ethically with all stakeholders with a dedication to problem-solving. |
| Minimum Requirements |
Bachelor's degree and relevant experience is required. Advanced degree is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
| Required Knowledge, Skills and Abilities |
Knowledge of the functions and administration of student academic and financial records. Experience and knowledge of managing budgets, systems analysis, and design. Delivers exceptional customer service while supporting students, staff, and faculty with professionalism and care. Must communicate effectively verbally and in writing to interpret regulations, policies and procedures. Must be able to exercise discretion and sound judgment in the handling of records and in working with graduate assistants. Must possess or quickly gain a working knowledge of the provisions of federal Family Educations Rights to Privacy Act (
FERPA). |
| Additional Comments Regarding Position |
Occasional travel and night or weekend work may be required.
|
| Special Instructions to Applicants |
Please put the names and contact information of at least two references in the reference list document.
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online
https://jobs.cofc.edu. |
| Salary |
*$57,106 - $67,817 |
| Posting Date |
07/18/2025 |
| Closing Date |
08/04/2025 |
| Benefits |
- Insurance: Health/Dental/Vision
- Life Insurance
- Paid Leave: Sick/Annual/Parental
- Retirement
- Long Term Disability
- Paid Holidays
- Free CARTA Bus Service
- Employee Tuition Assistance Program (ETAP)
- Employee Assistance Program (EAP)
- Full Benefits Package - Click Here
|
| Open Until Filled |
No |
| Posting Number |
2025095 |
| EEO Statement |
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit
eop.cofc.edu. |
| Quicklink for Posting |
https://jobs.cofc.edu/postings/16920 |
Job Duties
Job Duties
| Activity |
1. Manages the collection, recording and reporting of all graduate student data and records, ensuring its integrity, accuracy and proper maintenance. Reviews and processes requests for student withdrawals, petitions for exception, appeals, and leaves of absence in consultation with Associate Dean and Dean. Collaborates with Graduate School colleagues and the offices of the Registrar, Institutional Research, Information Technology, Professional Development, Treasurer, and Financial Aid to ensure all course enrollment and academic program operations meet the needs of graduate students and the institution. |
| Essential or Marginal |
Essential |
| Percent of Time |
20 |
| Activity |
2. Evaluates operational policies and procedures to ensure compliance for the Graduate School. Acts as liaison between internal/external constituents and the Graduate School and its programs. Educates program directors and faculty on institutional policies, procedures, and regulations dealing with graduate students. Plans, writes, edits, publishes, and updates program information for the Graduate Catalog as it relates to policies, procedures, and services available to students, faculty, and staff. |
| Essential or Marginal |
Essential |
| Percent of Time |
15 |
| Activity |
3. Analyzes, develops, and directs process flows connected with graduate student information systems in Banner,
COGNOS, and DegreeWorks. Examines, develops and presents data reports, including predicative analytics, effectiveness of recruitment strategies, enrollment trends, student demographics, etc. Coordinates, plans, and assists with data collection and reporting for Graduate School assessment, program self-studies and external reviews. Prepares and reviews documentation for
SACSCOC reports. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
| Activity |
4. Creates, organizes, analyzes, and maintains complex databases for use by the graduate school and its short- and long-term strategic planning, in addition to reporting requirements for other departments. Uses statistical information to support recommendations for future direction. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
| Activity |
5. Manages funding systems for graduate students. Works closely with colleagues to coordinate the communication of funding opportunities and align funding strategy with enrollment priorities. Manages multiple budgets for the allocation of graduate student financial aid and graduate student assistantships. Coordinates and communicates with program directors. Troubleshoots funding issues and errors. Analyzes and proposes annual funding allocations and awards for programs in consultation with program directors and Graduate School leadership. |
| Essential or Marginal |
Essential |
| Percent of Time |
15 |
| Activity |
6. Coordinates the transmission of information between institutions about graduate student enrollments. Validates and oversees internal and external (
CHE, Council of Graduate Schools, Peterson's, etc.) reports for the Graduate School. Interacts effectively with Institutional Research to collect, analyze, and prepare graduate school data for reporting needs including assessment and accreditation. Administers and analyzes annual Graduate Student Exit Survey in coordination with the Office of Institutional Effectiveness. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
| Activity |
7. Coordinates the employment/hiring process for temporary employees and graduate students. Manages graduate assistant eligibility and processes hiring contracts. Trains, supervises, and leads staff in data entry, file management of graduate student records, and other projects ensuring accuracy and confidentiality. Collects, evaluates, and documents graduate faculty credentials and courtesy appointments in consultation with Graduate School leadership and the office of Academic Affairs. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
| Activity |
8. Supervises the coordination, evaluation, and certification of all graduation applications and award of degrees. Coordinates thesis submission, review, and final approval process in support of the Graduate School leadership. Coordinates and works with colleagues to plan and direct the commencement ceremony processes for the Graduate School. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- Chronicle of Higher Education
- CofC - Alumni Career Services
- College of Charleston Website
- Diverse: Issues in Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed.com
- Internal Job Posting
- jbcjobs (Joint Base Charleston Military & Family Readiness)
- Job Fair
- LinkedIn
- Monster.com
- Personal Referral
- Post and Courier
- Public Job Posting
- SC Works (SC Department of Employment and Workforce)
- Twitter
- Word of mouth
- Other
- The Society for College and University Planning
- National Labor Exchange
- CareerBuilder
Required Documents
- Resume
- Cover Letter / Letter of Application
- Reference List
Optional Documents
- Other Document
- Other Document 2
- Other Document 3
- Form DD 214
|
College of Charleston
*$57,106 - $67,817
life insurance, paid holidays, long term disability, tuition assistance
Jul 18, 2025