Parks and Recreation Program Coordinator

The City of Renton has an exciting opportunity for a Parks & Recreation Program Coordinator within the Parks & Recreation Department. This position plays a key role in supporting community events and programs for the City of Renton. In this position, you will manage the city's temporary event permit process, collaborate with event organizers, city departments, and community partners to ensure safe and successful events. You will also oversee grants and sponsorships that help bring Parks & Recreation initiatives to life. This is an opportunity to make a meaningful impact by supporting experiences that contribute to a thriving community.

If you have a minimum of 3 years of programming experience in recreation, health and wellness, or cultural arts and an Associate's degree in Recreation (or 5 years of relevant education and experience) this may be the position for you. Please see the minimum qualifications under Education, Experience, and License requirements for additional requirements.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the city contributing 4% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two personal holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

ESSENTIAL FUNCTIONS:

• Manage, evaluate, and improve the Temporary Event Permit process to align with community demographics, the city's business plan, and staff recommendations.
• Review applications for completeness, accuracy, and compliance with Parks and Recreation and city policies.
• Ensure timely issuance, denial, or conditional approval of permits.
• Maintain organized records of applications, permits, and event outcomes.
• Provide technical assistance and support to event organizers throughout the permitting process.
• Assist with review and feedback on site plans, logistics, safety, and accessibility.
• Conduct post-event evaluations and incident reviews as needed.
• Coordinate and serve as a liaison with internal city departments, external organizations, and multi-department representatives for special events and projects.
• Identify, apply for, and manage local, state, and federal grant opportunities in support of Parks and Recreation programs, capital improvement projects, and community events for youth, adults, and seniors.
• Track grant reporting requirements and ensure compliance with funding terms.
• Develop, manage, and recruit sponsorship opportunities to support Parks and Recreation programs and events, including Renton River Days.
• Evaluate and recommend updates to sponsorship policies and procedures.
• Cultivate relationships with local businesses, foundations, and partners to secure financial and in-kind support.
• Maintain records of sponsorship agreements and recognition plans.
• Develop and maintain user-friendly materials, forms, and online resources to support the permit process and promote sponsorship opportunities.
• Track data and generate reports on event activity, sponsorship income, and grant performance.
• Evaluate and recommend improvements to increase program efficiency and accessibility.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field. Assist in training and/or coordination of training on new technological systems.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes. Implement new systems as needed.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Associate's degree in Recreation or closely related field.
• Minimum 3 years of related recreation experience.
• Or minimum 5 years of relevant education and experience.
• Valid Driver's License.
• Successful passing of a required driving record check and background check.

PHYSICAL DEMANDS:

• Drive to offsite locations to perform essential functions.
• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.
• Lift or move items weighing up to 25 pounds occasionally.
• Bending, stretching, and standing for extended periods.

WORK ENVIRONMENT:

• Work is performed in an office environment (and outdoors in all weather conditions occasionally).
• Noise level out in the field is moderately loud.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as needed.
• Night meetings may be required.

Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.

The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton.

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Communication from the City of Renton:
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Recruitment Process:
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires driving and is also subject to a driving record check from the WA State Dept of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity.