Invoicing & Reporting Supervisor

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Monday - Friday
8:00am - 5:00pm

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors' contracts, grants, and agreements. The position must interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position must effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Strong written and verbal communication skills are essential. This position requires a high level of analytical skills and the ability to utilize data tables and queries. The workload for this position includes our most complicated sponsors. This position requires consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our most complicated desk of sponsors, invoices/awards, and internal/external authorities. Awarders will process a heavy load of the more complex letter of credits. Invoicers will process sub award payments requests. Due to the breadth of knowledge and experience, this position will rarely need assistance with our most complicated sponsors/issues. This position will also supervise, mentor and train other SPA Team Members.

Ability to create and utilize complicated spreadsheets. Possess knowledge of accounting principles. Ability to communicate effectively and in a timely manner when assisting departmental contacts.

Sitting for long periods of time

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

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Training and Support
Train and mentor new grants accounting specialists in the policies and procedures necessary to properly account for and report sponsored agreement transactions.

Departmental Liaison and Sponsored Project Support
Serve as a liaison with certain academic departments, effectively communicating contract and grant requirements as necessary, responding to department contact questions, and attaining assistance from the department contacts as needed.