Clerk Typist

Additional Referendum monies available.

Job Summary

Administrative support clerical work. Performs clerical, word processing, and data entry functions. This entrance level class lies below that of Data Entry Clerk and Secretary II.

Essential Functions

1. Receives, processes, records, indexes and/or files varied materials, files, documents, fees, records, and incoming mail.
2. Gathers information and assists School Board personnel, administrators, parents, and general public in completing required forms and documents.
3. Reviews and verifies employee time reports and leave requests and prepares payrolls and maintains leave records.
4. Types correspondence, memoranda, reports, records, orders and other office documents
5. Reviews documents and files for completion and accuracy and routes to proper sources.
6. Establishes, retrieves, and maintains records and files. Utilizes coding systems, out-cards, tab guides, and other controlling devices for file maintenance and tracking.
7. Responds to phone and in-person inquiries and complaints from School Board personnel, administrators, and the general public, and interprets and explains departmental policies and procedures to customers.
8. Enters information or data to personal computer or computer terminal screen following established procedures.
9. Maintains inventory records and stock for assigned work area. Orders supplies and prepares purchase orders.

10. Picks up and/or delivers a variety of mail, documents, materials, and supplies which may require operation of a motor vehicle.
11. Performs other duties as assigned.

Probation: Six (6) months

Qualifications

Open Requirements: Must have at least a one (1) year combination of education, training, or experience in clerical work involving the use of a personal computer.

Promotional Requirements: NA

Licensing: NA

Knowledge, Skills, and Abilities

• Knowledge of Duval County Public Schools' policies, procedures, rules and regulations
• Knowledge of Business English
• Knowledge of office practices and procedures
• Basic oral, written, and interpersonal communication skills
• Basic word processing, spreadsheet, and database software skills
• Basic organizational skills
• Basic time management skills
• Basic mathematical calculation skills in addition, subtraction, multiplication, and division
• Basic skills in establishing and maintaining information, record, document, and file systems
• Ability to match names and numbers
• Ability to file both numerically and alphabetically
• Ability to follow oral and written instructions
• Ability to read, understand, and apply written instructions and job-related laws, rules, policies, procedures, and materials
• Ability to interview and gather information from customers, applicants, and general public
• Ability to establish and maintain effective working relationships with administrators, teachers, other employees, parents, and the general public