New

Executive Assistant to the Provost

University of Georgia

retirement plan

United States, Georgia, Athens

Jun 24, 2025

Posting Details

Posting Number	S13762P
Working Title	Executive Assistant to the Provost
Department	SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	The Office of the Senior Vice President for Academic Affairs and Provost guides efforts to promote excellence in teaching, research and public service.
College/Unit/Department website	https://provost.uga.edu/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday through Friday, 8:00-5:00. Potential for night or weekend work as needed.
Advertised Salary	Commensurate with Experience
Posting Date	06/24/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	07/07/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	5+ years of executive-level administrative support experience, preferably in a higher education setting Experience managing complex calendars, travel arrangements, and high-level meetings or events
Position Summary	This incumbent provides administrative and project support to the office of the Sr. Vice President for Academic Affairs and Provost. This individual will serve as the principle point of contact and liaison with internal and external constituencies with regard to scheduling meetings and managing the calendar for the Provost. This position reports to the Chief of Staff under the direction of the Special Assistant to the Provost and will operate as an integral member of the staff support team. The Executive Assistant to the Provost will proactively participate in moving the office forward through efficient and effective service delivery methods and procedures in the Provost's Office and campus-wide. This individual routinely deals with issues of a highly confidential nature and will use discretion effectively. This position involves use of a P- CARD and manages a wide range of financial transactions on behalf of the office.
Knowledge, Skills, Abilities and/or Competencies	Direct knowledge in the role of executive level office support and an understanding of academic institutions. Clear demonstrated their ability to do strategic research, solve problems, multi-task, and work as a valued member of a team in an active and exciting work environment. Will be service focused and a self-starter. Superior organizational skills; excellent written and oral communication skills, and strong computer skills. Demonstrated ability to use independent judgment and discretion with confidential information.
Physical Demands	Normal office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Serves as the chief point of contact for calendar management and scheduling meetings for the Senior Vice President for Academic Affairs and Provost.
Ensure all of the Provost's calendar appointments are accurate and updated with appropriate information and primary responsibility for the proactive management of the Provost's calendar.
This position helps make decisions and suggestions about the Provost's weekly meeting and manages all meeting logistics.

Percentage of time

Duties/Responsibilities	Manages all travel for the Provost. This involves significant attention to detail and management of complex domestic and international travel, registration for major conferences and meetings, and frequent communication directly with the Provost regarding preferences, changes, etc.
Percentage of time	25

Duties/Responsibilities	Organizes logistics for large group meetings that the Provost hosts on and off-campus. Supports event planning for the Office of the Provost. This entails coordination of scheduling, communication with event planners, securing vendors, creating and sending invitations, tracking RSVPs, communication with honorees and attendees, and assisting in executing the final event.
Percentage of time	20

Duties/Responsibilities	Works with the Office of Academic Fiscal Affairs to complete purchases and reimbursements as needed. This role manages subscriptions and other services utilized by the Provost's Office and orders general office supplies and specific supply needs for the Provost.
Percentage of time	10

Duties/Responsibilities

Provides general administrative support for the Provost's Office. Greet visitors, answer phone calls, handle incoming physical and electronic mail, responds directly to routine requests, refers items to the Chief of Staff or Special Assistant to the Provost when necessary, proofreads and transmits outgoing documents and mail.
Supervises the student workers in the office, including hiring, training, scheduling, etc.
Handles copying email communications, schedules appointments. Receives inquiries for information and assistance from students, faculty, administration, other staff, and the general public in person, via email, and by phone and communicates information pertaining to university procedures, policies, regulations, and program and communicates these requests to the Chief of Staff or Special Assistant to the Provost.

Percentage of time

Duties/Responsibilities	Provide backup assistance to other staff in the Office of the Provost as needed.
Percentage of time	5