Proposals Manager

White & Case LLP
100,000
vision insurance, parental leave, 401(k)
United States, New York, New York
Jun 23, 2025
Proposals Manager Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position Summary The role will report to the Associate Director of Business Development M&A/Corporate. The Proposals Manager will lead in the creation of compelling responses to RFPs, placemats and capability statements for complex, cross-border and high value matters across the US from the world's largest financial institutions, financial sponsors and corporations, as well as help in the implementation of a range of strategic initiatives. We are seeking for someone who has strong organizational and research skills, a proven ability to work to tight deadlines, juggle multiple projects and deliver under pressure together with excellent written and verbal communication skills and an ability to convey departmental procedures and objectives in a professional and tactful manner. Duties and Accountabilities The Primary responsibilities will include, but are not limited to: Taking a leading role in managing and driving the preparation of pitches, proposals, and other client presentations for the Americas Corporate/M&A partners (and globally as necessary), ensuring that the client team deliver these pitches to the highest of standards and to deadline. Coordinating the preparation of smaller pitches and capability statements with BD Specialists and Coordinators and providing advice and support as necessary. Provide Americas Corporate practice area support on significant global panel proposals run by the global panels team and take the lead on smaller panel RFPs originating in the US where your high-level skills are most relevant to lead. Taking responsibility for managing and reporting on RFP activity in the group and producing regular reports on pitch volumes and success rates. Expected to track potential issues and raise concerns with the Associate Director/Partners. Working with the relevant partners and client team on beauty parade rehearsals - developing tactics and strategy with the team, preparing placemat content and liaising with the Design team to create and print. Coordinate the gathering of competitor intelligence to inform key RFP responses. Taking ownership of the pitching proposal process, including Stop/Go decisions and proposal feedback to instill Firm best practice and make constant improvement and drive improvement. Ensuring all new pitch and proposal opportunities are recorded on InterAction and appropriately updated during the course of the proposal, including for wins and losses and that proposal systems are in place and applied to ensure effective and timely calculation and capture of pitch and proposal metrics, win/loss ratios and reasons for success or otherwise across the US region (recognizing that responsibility for implementing these systems will lie with all members of the wider Corporate BD team). Attending proposal kick-off and progress meetings and preparing and updating proposal timetables, preparing meeting agendas, attending meetings and distributing meeting summaries and action lists to proposal core team members. Working with the Associate Directors/Directors and, where relevant, the global Head of Proposals, to conduct high-level pitch feedback reviews with the client on high-value/complex matters, as well as analysing and presenting relevant data at New York partner meetings. Working with the relevant global BD teams and the BD/Marketing Operations team to ensure content in the firm's proposal management system is current, relevant and in approved style. Liaising with BD teams in the US and the Head of Proposals to share best practice and to ensure we have a consistent approach to proposals. Coordinating the development and maintenance of the Americas Corporate section proposal infrastructure across the Americas region, to include proposal collateral (boilerplate text, pitchbook & credentials and bio bank) and the creation of Americas-wide materials as appropriate. Actively facilitate the sharing of information and development of best practice with practice development/marketing colleagues across the Firm's network, including supporting any firmwide pitch related initiatives and projects. Qualifications 7 years of relevant experience within a professional services firm, preferably legal. High competency in systems and database skills including Word, Excel, PowerPoint and CRM applications Advanced attention to detail and ability to create accurate work product. Track record of project management and delivering pitches and proposals. Experience project managing and coordinating production of multi-jurisdictional and multi-practice proposals (including Panel and matter-specific RFPs). Ability to take initiative and to work both independently and in a team environment with a customer service focus. Confident in handling confidential and sensitive information with appropriate discretion. A proactive and assertive approach, tenacity, commitment and enthusiasm. Location & Reporting This role is located in the New York office. This role reports to the Associate Director of BD, Corporate/M&A. Notice to Recruitment Agencies Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team. Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. ¹The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. Primary Location : United States-New York Expected Workplace : Onsite Job Posting : Jun 23, 2025, 3:22:02 AM Salary range for New York market: 100,000 - 202,800 US Dollars (USD) Yearly Salary range in other markets will vary