Payroll Administrator (Level I or Level II)

Supervisor - Accounting

Payroll Administrator I

Grade - G09

Minimum Salary - $58,517 (Commensurate with experience)

Payroll Administrator II

Grade - G10

Minimum Salary - $64,368 (Commensurate with experience)

Exempt

We are seeking qualified candidates for two Payroll Administrator positions at either Level I or Level II, depending on qualifications and experience. These roles are responsible for processing payroll, maintaining payroll systems, weekly, monthly, and annual reporting, and supporting employees and internal departments with payroll-related matters. Level II positions involve more complex work, system administration, compliance management, and leadership support.

ESSENTIAL RESPONSIBILITIES (Apply to Both Levels)

Ensure accurate and timely weekly payroll processing.

Maintain and update employee payroll records (e.g., deductions, garnishments, wage changes)

Monitor and manage timekeeping data and resolve discrepancies.

Respond to employee, union, and management inquiries related to payroll.

Collaborate with HR, IT, and Finance to maintain data integrity across systems.

Generate, reconcile, and submit payroll reports and journal entries.

Assist with annual processes such as W-2 processing, tax filings, and audits.

Stay current with payroll laws, regulations, and internal procedures.

Participate in department and cross-functional initiatives.

Perform other duties as assigned.

LEVEL DISTINCTIONS

Payroll Administrator I

Assists with weekly payroll processing for union and non-union positions.

Conducts payroll data entry, error resolution, and system navigation with guidance.

Assists in preparing and submitting state pension and tax reports.

Maintains payroll records and performs reconciliation activities.

Supports timekeeping operations and error resolution efforts.

Involvement in system implementations or testing.

MINIMUM QUALIFICATIONS:

Associate degree in Accounting, Finance, Business Administration, or related field; and

Five (5) years of payroll or related experience.

Payroll Administrator II

Independently manages complex payroll functions including tax filings, garnishments, pension reporting, and disbursements.

Serves as point of contact for internal and external partners for compliance, reporting, and audits.

Leads payroll system implementation/testing; interprets software updates and ensures controls are in place.

Recommends and implements process improvements and internal controls.

Analyzes and maintains pension and benefit compliance and interfaces.

Reviews payroll journal for GL posting and oversees weekly AP disbursements related to payroll.

Trains and supports Level I payroll staff as needed.

MINIMUM QUALIFICATIONS

Associate degree in Accounting, Finance, Business Administration, or related field; and

Seven (7) years of payroll or related experience

OR

Bachelor's degree, preferably in Accounting, Finance, Business Administration or related field; and

three (3) years of payroll, or related experience.

WORKING CONDITIONS

Generally, work a standard 40-hour week in an office or hybrid work environment. Additional hours may be required to meet critical departmental deadlines or deliverables. Occasional travel between local company locations may be necessary based on business needs.