Project Coordinator

Position Overview
Facilities Management is a department within University Services which is composed of the departments and people who deliver the non-academic operations across the University of Minnesota system. Facilities Management (FM) is responsible for all buildings, grounds and the energy management needs of the University of Minnesota Twin Cities campus. Facilities Management works to provide a safe, reliable and welcoming campus in support of the University's mission of teaching, research and outreach. FM's responsibilities include over 25 million square feet in more than 280 buildings across 1200 acres in the Twin Cities.

This position serves as liaison between operations staff, customers and service providers to coordinate the delivery of construction projects and non-routine facilities maintenance within a geographic District of the Twin Cities campus. Assists District customers and staff in identifying and scoping such projects, in order to include building conditions and building operating efficiencies.

Position Responsibilities
Track Project Work (40%)
* Tracks all District project work and manages non-CPPM project work.
* Partners with University project delivery teams to perform technical review of construction documents/sites relative to University Construction Standards.
* Assists in clarifying project goals, tracking progress, attending project meetings and resolving on-going and post-occupancy issues in coordination with project managers.
* Makes site visits to review work in progress.
* Assists Team Leads and District Supervisors with building permit and code issues.
* Helps coordinate services with internal and external service providers for emergency response and repair.
* Uses computer software, including management reporting systems (i.e. COMPASS, FCA,SKIRE, MS Project), spreadsheets and databases to plan, monitor and report on projects in assigned area.

District Project Liaison (40%)
* Provides assistance and advice to Facilities Management staff and customers on project related issues.
* Ensures District receives proper documentation prior to project close out.
* Provides regular updates on project activity and status to District staff and customers.
* Builds positive customer relations through contacts with University students, staff and faculty in coordinating project activities.

Identify and Scope Projects (20%)
* Works with customers to complete project initiation form to deliver to service provider.
* Assists District customers and staff in identifying and scoping non-routine facilities maintenance and construction projects, with a focus on building conditions, system capacities, and energy use.
* Serves as District point of contact to identify and prioritize building capital needs in the Facilities Condition Assessment (FCA) database.
* Works with District staff to review all project requests.

Physical and environmental requirements
Work is performed in an office setting as well as out in the field. This position will be exposed to hazardous conditions where hearing and visual protection may be required.

Position Qualifications
Required (minimum) qualifications
* Bachelor's degree in Construction Management, Maintenance Engineering, Building Systems Operations or related field and four years of related experience
OR
* Completion of a two year degree in Construction Management, Maintenance Engineering, Building Systems Operations or related field and six years of building operations, construction or maintenance planning and scheduling, maintenance service delivery or property management experience, of which at least two years involved frequent customer contact
OR
* Equivalent combination of education and/or experience totaling eight years may be substituted.

Preferred qualifications
* Knowledge of preventive maintenance principles and practices.
* Knowledge of building systems and equipment.
* Ability to operate a computerized maintenance management system.
* Knowledge of resource planning and utilization principles.
* Effective customer service skills.
* Strong oral and written communication skills.
* Organizational and time management skills.
* Ability to work as a team player in a fast-paced, deadline driven environment.
* Ability to gather and analyze information.
* Knowledge and skill using a personal computer and experience using Microsoft Office suite (Word & Excel) for word processing and spreadsheets; experience using databases.

Pay Range: $40.87-$44.72/hr depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).