Research Program Administration Officer II

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Jun 05, 2025

Research Program Administration Officer II
Posting Number	req22954
Department	James C Wyant Coll Optical Sci
Department Website Link	https://www.optics.arizona.edu/
Location	Main Campus
Address	Tucson, AZ USA
Position Highlights	The James C. Wyant College of Optical Sciences is seeking candidates to fill a Research Program Administration Officer II position. The Research Program Administration Officer will facilitate IR systems lab objectives, through management and support of UofA business practices and policies to meet program and project objectives. Project management of key laboratory research programs which includes activities such as financial program management, project management, sub contractor management for major lab sponsors. Federal regulations require that the incumbent be a U.S. citizen, legal permanent resident, or have another protected status under 8 U.S.C. 1324b(a)(3) to be ITAR/EAR compliant. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Program Planning and Finances Gather, monitor and report research expenditures for research projects for the IR systems lab. Work with accounting to reconcile, balance and plan all IR systems laboratory projects including subcontractors. Assist with reporting requirements for sponsored research projects on a monthly, quarterly, and annual basis. Prepare technical and financial reports for submission to laboratory sponsors. Managing a mix of ongoing large projects sponsored by federal entities, but also smaller intermittent projects that support the broader technology development program, and tracking financials. Support the Principal Investigators (PI) by ensuring all deadlines and deliverables are met except technical execution of the project. Assemble and copy-edit technical reports ensuring compliance with sponsor requirements without generating original technical content. Review and interpret sponsor guidance for program compliance and liaise requirements across financial, export control,and COI with relevant College functions. Liaise with College contract and grants for proposal coordination, support and development. Ensuring compliance particularly around export control and national security-sensitive projects. Ensuring communication and requirements are met for sponsored projects. Coordination of quality assurance and compliance checks are delegated appropriately to the relevant personnel or offices. Work on special projects for the IR Lab to include coordinating sponsor visits and program reviews. Support PI with proposal development by helping to develop budgets and handing off to the College Grants and Contracts team. Knowledge/Skills/Abilities: Demonstrated knowledge in: Financial oversight and compliance. MS Project Basic knowledge of UAccess Financials
Minimum Qualifications	Bachelor's degree in business, finance or equivalent advanced learning attained through professional level experience required. Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience. Federal regulations require that the incumbent be a U.S. citizen, legal permanent resident, or have another protected status under 8 U.S.C. 1324b(a)(3) to be ITAR/EAR compliant.
Preferred Qualifications	PMP certification is preferred.
FLSA	Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Research
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$59,404 - $74,254
Compensation Type	salary at 1.0 full-time equivalency (FTE)
Grade	8
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level	PC2
Job Family	Research Program Admin
Job Function	Research
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date	6/30/2025
Expected End Date
Contact Information for Candidates	Lisa Armijo-larmijo@optics.arizona.edu
Open Date	5/28/2025
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.