New 
Program Coordinator (Specially Funded)
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
| |
 United States, Arizona, Tempe | |
| 2411 West 14th Street (Show on map) | |
 Jun 05, 2025 | |
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Program Coordinator (Specially Funded) Job ID: 321404 Location: Rio Salado Community College Full/Part Time: Regular/Temporary: Regular Hiring Salary Range $21.65 - $28.15/hourly, DOE Grade 112 Work Schedule Monday-Friday, 6:00 am- 2:30 pm; some Saturdays; Summer Hours: 6:00 am-4:30 pm, Monday-Thursday (Some Saturdays).Hours may vary due to event schedule. This position will be required to work 100% In-Person. Work Calendar 12 Months Funding Information This is a specially funded assignment with a projected end date of 06-30-2026 with renewal based on available funds and the needs of MCCCD. Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Program Coordinator oversees the college's catering program, managing the full event booking process through coordination with internal departments and external clients, and the preparation of event orders. Responsibilities also include supervising and assisting with catering setups, monitoring accounts receivable, and providing direction and support to catering assistants. This position will be working100% In-Person. Essential Functions 30% - Manages auxiliary services related event bookings, to include catering services, by communicating with internal teams and external clients through email, phone, and in-person interactions; prepares and distributes banquet event orders (BEOs).; assists program manager with ensuring proper workflow, documentation, approvals, signatures, and invoicing for Facility Use Agreements and Co-Sponsorship contracts for tracking and monitoring. 30% - Provides assistance with the oversight and setup, service, and breakdown of catering events. 20% - Generates and distributes invoices; tracks and manages accounts receivable to ensure timely payments. 10% - Schedules and manages auxiliary services and/or catering staff for events. 10% - Assists with event room set-ups and fleet vehicle reservations, as needed; performs other duties as assigned. Minimum Qualifications Bachelor's Degree from a regionally accredited institution in education, business or public administration, or a directly related field and one year of experience in researching information, gathering data, performing preliminary analysis and preparing reports. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Two (2) or more years of experience in catering, hospitality, food service or event planning B. Knowledge of health and safety guidelines related to catered events C. Strong written communication skills and exceptional customer service (application materials will be reviewed) D. Effective use of Microsoft Office (Word, Excel, Publisher) and catering or event booking software. Special Working Conditions Must have a current Maricopa County Food Handler's Card or the ability to obtain one; Travel to campus during interview/selection process will be at candidate's own expense; Will be required to travel or be assigned to all MCCCD locations; May require numerous evenings or weekends; May require prolonged periods of viewing a computer screen; May be required to lift or carry up to 25 lbs.; this position will be working100% In-Person. Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving: https://www.maricopa.edu/about/careers/application-information#mvd OR (If moving from out of state) Possession of a valid State Class D Driver's License is required; employee must meet district minimum standards regarding driving: https://www.maricopa.edu/about/careers/application-information#mvd How to Apply Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled First Review June 12th, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O.Tafari Osayande, o.tafari.osayande@riosalado.edu, 480/517-8196. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321404&PostingSeq=1 jeid-a0e18576c6f45047915c9d597d1f3ca5 | |