Job Title: Marketing Documentation Specialist
Duration: 12 months
Location: Princeton, NJ 08540
Position Summary:
- As a Marketing Documentation Specialist, you will lead and manage the electronic data management system (EDMS) and serve as the subject matter expert (SME) for the Enterprise Ad Promo and Non-Promo process. This role is central to ensuring the efficient, compliant, and high-quality review and approval of advertising and promotional materials across the organization.
- Maintaining the platform, training, making sure the platform is working correctly SOPs on how to use the platform
- Resposible to guiding the user how to submit
Background & Context:
You will be responsible for overseeing the tiered content review process, aligning with enterprise-wide goals to streamline workflows, enhance collaboration, and improve content quality. This includes managing system access, training, compliance, and analytics, while also supporting digital transformation initiatives.
You will work cross-functionally with marketing, regulatory, legal, and quality teams, operating independently in a fast-paced environment. This position is ideal for a detail-oriented, proactive individual with strong communication and organizational skills.
Key Responsibilities:
- Enterprise Ad Promo & Non-Promo Process Management:
- -Oversee the end-to-end Ad Promo and Non-Promo review process within the EDMS.
- -Implement and maintain a tiered review structure based on content type and risk level.
- -Ensure alignment with enterprise goals: improved efficiency, content quality, compliance, and collaboration.
EDMS Administration:
- -Manage user access, role assignments, and system configurations.
- -Validate training completion and assign roles based on job functions.
- -Provide day-to-day user support and training on EDMS workflows and compliance requirements.
Compliance & Quality Assurance:
- -Maintain accurate records, support audits, and ensure adherence to SOPs.
- -Monitor job traffic and expedite reviews to meet timelines and priorities.
- -Serve as a reviewer for translated materials and web content changes.
- -Support internal and external audit requests
Process Improvement & Metrics:
- -Collect and analyze metrics to identify areas for process improvement.
- -Collaborate with stakeholders to drive enhancements in review cycles and system integration.
- -Communicate best practices, system updates, and expiration reports.
Training & Documentation:
- -Update training materials and conduct refresher sessions.
- -Revise and route quality system documents for approval.
- -Coordinate with vendors on quarterly software updates and perform user testing.
Qualifications:
- Bachelor's degree in Communications, Regulatory, Quality, or related field.
- Partnering with quality, FDA
- Veeva, Electric data system
- EDMS Admin exper. Ad promo
- Experience working in regulated environment
- 3-5 years of experience managing quality electronic document control systems, preferably in healthcare.
- Familiarity with systems like Veeva PromoMats, Pepper Flow, or Ensur.
- Strong record-keeping, communication, and problem-solving skills.
- Proven ability to manage multiple projects and collaborate across teams.
- Experience with compliance-driven environments and digital transformation initiatives
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Spectraforce Technologies
Jun 04, 2025