Admin Officer 3

Under the guidance of the Chief Administrative Officer (CAO), the incumbent will manage human resources, financial administration, and support business operations. This position provides project and administrative management to Cancer Center Administration to include ten administrative offices with nearly 200 employees.

The incumbent works directly with the Director, CAO/Associate Director for Administration, and the Chief Operating Officer and is responsible for administrative operations for Cancer Center Administration. The incumbent serves as a resource and advisor on all human resource and personnel matters for the Administration team. This includes recruitment, retention and talent development initiatives, workforce development, employee engagement activities, on-boarding and other applicable personnel actions. This position is responsible for all aspects of operations management to include office planning, purchasing, information technology needs, equipment management, project management, and development of standard operating procedures and office policies. The incumbent is responsible for managing purchase orders, and invoicing for multiple funds and programs, while using UCDH policies and systems. The incumbent works independently and exercises accountability, confidentiality, initiative, originality, and sound, professional judgement in interpreting, developing and implementing business principles and practices.#CA-SB

Apply By Date 6/14/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in business administration/economics/human resources or other related field, and/or equivalent experience/training.
• 5 years of administrative, operations and/or financial experience.
• Project management experience with organizational skills to effectively monitor and manage multiple projects or large-scale projects with multiple, overlapping deadlines and tasks.
• Experience in financial reporting in the form of written reports, informal briefings, formal presentations and summaries.
• Experience applying budgetary planning principles, policies and procedures, and familiarity with budgetary projections and analysis in a multiple-fund environment.
• Experience preparing concise reports, analyzing and compiling statistical information, and developing procedural documentation.
• Human Resources experience.
• Demonstrates good judgement and ability to think critically.
• Demonstrates excellent oral and written communication skills, and high level of customer service
• Professional experience and political acumen to handle sensitive or difficult situations diplomatically, to represent the organization with tact and discretion, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Flexibility to accommodate changing priorities and making sound decisions when faced with unclear situations.

Key Responsibilities

• 45% - Human Resources Management
• 45% - Administrative and Operations Management
• 5% - Fiscal Management and Financial Reporting
• 5% - Other Duties as Assigned

Department Overview

The University of California, Davis Comprehensive Cancer Center (UCDCCC) is a Comprehensive Cancer Center designated by the National Cancer Institute, and an Organized Research Unit (ORU) under the Office of Research. UCDCCC is a clinical and research enterprise consisting of 257 faculty members from the Davis, Sacramento, and Lawrence Livermore National Laboratory campuses with research funding totaling $58M.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $3,454.02
• Salary Frequency: Bi-weekly
• Annual Salary: $75,000 - $90,150
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• UC Job Code: 007377
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Day Shift
• Location: Cancer Center (HSP093)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
  
  

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks