Administrative Assistant - Elections Office

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

The Loudoun County Office of Elections and Voter Registration is seeking an Administrative Assistant to join our team!

Our office manages all federal, state, and local elections for the voters of Loudoun County, and is dedicated to ensuring that all eligible voters have the right to cast their vote safely, securely, and efficiently. If you have a passion for public service and a desire to help voters exercise their most sacred right as U.S. Citizens, the right to vote, this might be the job for you!

The Election Division of the Office of Elections ensures that the counties 107 election day precincts, 5 early voting sites, and central absentee precinct are staffed by well qualified and trained election officers; ensures that all election day precincts are adequately supplied with needed materials; and manages the record retention and transfer program for the Office of Elections.

As the Administrative Assistant you will assist Loudoun's over 1,500 dedicated volunteer Election Officers and prospective Election Officers with the appointment process, election assignment and scheduling, and required and optional training enrollment. In this position you will support the election officer training program by performing tasks such as class setup and scheduling, materials preparation, trainer support, and taking attendance at sessions as needed. The Administrative Assistant will also have primary responsibility for preparing supplies used in the county's precincts on election day, coordinating records retention and transfer for the office, and performing other administrative tasks in support of the division or department as needed.
The ideal candidate would possess a strong desire to serve the public, have excellent customer service skills, be detail oriented and thorough, be able to communicate effectively with a wide range of constituencies verbally and in writing, and be able to function in a fast paced and sometimes rapidly changing environment. The chosen candidate will also have experience with office computer software and hardware including Microsoft Office.

Experience with elections or voting, specifically in Virginia, is preferred.

Hiring salary commensurate with experience.

High School Diploma; Three (3) years of related clerical work experience; or a combination of education and experience.

Must be a U.S. Citizen and resident of and registered voter in the Commonwealth of Virginia. Prefer candidates with administrative volunteer coordination, and/or training experience.

Criminal, credit, and DMV background checks are required. All staff in the Office of Elections are required to work overtime around elections and this will include evenings, holidays, and weekends as needed.