Office Admin / Admin Asst

Job Summary

Perform various day-to-day administrative duties to provide support to the operation.

Major Tasks, Responsibilities and Key Accountabilities

• Tracks and updates time for associates' hours, vacation, sick time, and personal days.

• Runs daily, weekly, and monthly reports for freight audit, stock receipts, and other reports that are relevant to the position.

• Sets up new job accounts for customers and maintains accounts receivable files on customers.

• Creates manifests to customer purchases.

• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.

• Provides operation support as assigned by manager.

• Answers multi-line phone and routes calls to appropriate personnel.

Preferred Qualifications

Broad computer knowledge preferred.

Accounts Receivable/Accounts Payable experience a plus.

Career Level Dimensions

Typical Training/Experience

• HS Diploma or GED, strongly preferred.

• Specialized skills training/certification may be required.

• Generally 2-5 years of experience in area of responsibility.

Problem Complexity

• Refers complex, unusual problems to supervisor.

Autonomy

• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques.

• Work typically involves regular review of output by a senior coworker or supervisor.

Environmental Job Requirements

• Located in a comfortable indoor area.

• Any unpleasant conditions would be infrequent and not objectionable.

• Typically requires overnight travel less than 10% of the time.

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about.

• On rare occasions there may be a need to move or lift light articles.