Program Coordinator

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

• Provide administrative support to the Dean for Native Programs and Experiential Learning, facilitating communication with strategic partners, manage appointments and calendar, and provide initial in-take from students, faculty, staff, and external contacts, such as staff of Tribal governments.
• Provide support for Native Programs and Experiential Learning activities, including processing financial and logistical documents, booking rooms, and creating and monitoring vendor contracts.
• Working collaboratively with stakeholder groups and individuals, take a lead role in creating Native Programs and Experiential Learning events and activities, facilitate logistics, publicize and market events, and provide day of support as needed.
• Process business, travel, and expense forms and make travel arrangements for the Dean and Tribal Liaison.
• Process reimbursements and other requests and a variety of forms, such as personnel documents, purchase requisitions, travel authorities, etc.
• Identify and resolve expense allocation and fiscal issues, including coordination with Academic Budget and Business Services staff as needed.
• Provide budget tracking and maintenance, including procurement card reconciling and budget reports across many areas within Native Programs and Experiential Learning.
• Support grant activities, including reporting, tracking spending, monitoring deadlines, and drafting and proofreading narratives.
• Create documents, such as promotional materials, office forms and procedures, and desk manual content.
• Perform a variety of clerical and administrative support tasks, such as taking notes and recording information, including event attendance, data collection, etc.
• Provide support for the Native Cases project and Tribal Training, including coordinating updates, evaluating cases and curriculum, and identifying experts to provide expert assistance.
• Act as SharePoint point of contact and provide support to others using SharePoint and Microsoft 365 applications.
• Perform other duties as assigned.

• Ability to learn and stay current on the diverse services and areas of responsibility within Native Programs and Experiential Learning and respond to and direct inquires appropriately.
• Ability to work collaboratively with tribal communities and tribal students.
• Excellent interpersonal communication, public relations, and customer service skills in person, over the phone, and by email.
• Exceptional administrative skills, including the ability to juggle competing demands, work efficiently, produce results under pressure, adjust to changing priorities, and meet deadlines.
• Strong computer and technology skills, including Microsoft 365 (Word, Outlook, Excel, and PowerPoint), SharePoint, Adobe, and graphic tools; ability to learn and apply new technology.
• Knowledge of records administration and maintenance techniques and procedures; ability to create, organize, and maintain accurate records and files.
• Knowledge and skill in budget maintenance and coordination, including ability to track spending.
• Ability to solve problems creatively and collaboratively and provide recommendations and information to a wide variety of constituents.
• Ability to think through proposed solutions to problems, identify important and relevant questions, and make suggestions for improvement.
• Ability to respect and maintain confidentiality.
• Ability to represent Native Programs and Experiential Learning and Evergreen in a professional manner.
• Ability to organize information, run reports, identify errors, and make corrections as needed.
• Excellent written and verbal communication skills and ability to interact to diverse groups and individuals.
• Ability to complete work in an open office environment with frequent interruptions, perform work on a computer for extended periods, and operate standard office equipment.
• Ability to establish and maintain good working relationships with other areas and staff on campus.
• Ability to understand, interpret, explain, and apply rules, policies, and procedures.
• Knowledge and skill in internet/basic research.

• Bachelor's degree.
• Experience providing programmatic support in a complex organizational setting.
• Experience working with Tribal Leadership, Tribal communities, and/or Tribal students.

• Must provide proof of identity and employment eligibility within three days of beginning work.
• This position is part of a bargaining unit and covered by a collective bargaining agreement.
• Prior to an official offer of employment, a Declaration Regarding Sexual Misconduct form must be submitted to the college per RCW 28B.112.080. The college will contact current and past employers to verify this information. Applicants who provide inaccurate information in their declaration will be disqualified and, if the inaccuracies are discovered after the applicant has been hired, it shall be grounds for termination.