Administrative Assistant (Entry Level) Ambulatory Pharmacy

University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
United States, Texas, Dallas
5323 Harry Hines Boulevard (Show on map)
Jun 03, 2025
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY Administrative Assistant for Ambulatory Pharmacy, reporting to Director of Ambulatory Pharmacy and supporting all managers and team. Some deliveries required by use of Pharmacy car to CUH for transplant discharges. In person at XA Building, handling patients and visitors presenting to front window. Successful candidates will have administrative and strong customer service skills/experience. Experience or knowledge of the health system helpful. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required Education High School Diploma or equivalent Experience 1 year to 2 years clerical experience and medical terminology May consider higher education completed in lieu of minimum requirements. Preferred Experience 1 year of general office experience JOB DUTIES Operates multiline telephone, answers all calls promptly, records messages and provides messages to appropriate staff. Schedules meetings, conferences, interviews and appointments. Keeps track of departmental activity via calendar. Opens, sorts, reviews and distributes mail. Prepares responses to routine inquiries. Identifies items requiring immediate attention. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence records and other documents. Prepares meeting packets. Copies, assembles and distributes packets. Attends meetings, takes and transcribes minutes. Transcribes, types, formats and proofreads variety of material. Types and performs data entry into existing computer software programs. Keeps department stocked with supplies. Manages office supply budget. Assists willingly with other administrative duties as assigned. Organizes unscheduled time. Demonstrates flexibility and adaptability to fluctuating workload and prioritizes job duties. Operates and manages departmental office equipment. Performs other duties as assigned. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare - no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!