Executive Assistant to Provost

Job Description

Typical duties include but are not limited to:

• Provides high-level administrative assistance to the executive, including responsibilities such as managing a complex calendar, composing correspondence, and developing presentations. Uses expert judgment in prioritizing meetings and commitments.
• Independently collects information, conducts research, and prepares materials for use in discussions/meetings of the executive, other staff, and outside individuals or for decision-making purposes.
• Acts as a liaison to trustees, cabinet, deans, department directors, faculty, staff, and students and responds to inquiries or relays directives.
• Organizes and manages events and programs for the Office of Provost.
• Assists the executive with development, evaluation, and implementation of policies, goals, and objectives.
• Draft, review, and send communications on behalf of the Provost.
• Determine priority of matters of attention for the Provost; redirect matters to direct reports to handle, as appropriate.
• Manage, coordinate, and arrange Provost's travel and travel-related activities, including hotel booking, transportation, and meal coordination

Other Duties:

• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either nine years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in an appropriate area of specialization and five years of full-time experience directly related to the job functions.
• Full-time professional experience as an executive assistant or administrative assistant to a senior management level position.
• Experience operating a personal computer and proficiency with Microsoft Office (Word, Excel, Access, and Outlook).

Preferred Qualifications:

• Master's Degree from an accredited institution in an appropriate area of specialization.
• Work experience in a higher education setting.
• Experience with Workday.

Knowledge, Skills & Abilities:

• Knowledge of general office, SUS Chancellor's Office, Board of Governors, Board of Trustees, and other administrative principles, practices, and protocol.
• Excellent interpersonal and organizational skills and the ability to prioritize under pressure.
• Excellent verbal and written communication skills.
• Ability to perform and communicate in a highly professional and effective manner, in a rapidly-changing environment.
• Ability to work with and process confidential information with discretion and sensitivity.
• Ability to exercise initiative, judgment and problem solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
• Ability to relate and work effectively with University employees, faculty, students and the general public in a collegial, cooperative and respectful manner.
• Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (MS Word, Access, Excel, PowerPoint and Outlook).
• Ability to maintain effective working relationships within the office as well as with other academic and administrative divisions.
• Ability to be resourceful and creative.
• Ability to coordinate, delegate, and implement assignments in order to meet deadlines.
• Ability to understand and apply personnel rules, policies, and procedures.
• Ability to collaborate and work effectively within the community and willing to contribute to a team effort.
• Problem-solving skills required in discerning when and how to re-route or solve issues that can be handled at a lower level first and also knowing when issues need the immediate attention of the Vice President.

Pay Grade 17

This position is not eligible for sponsorship.