Administrative Assistant

Spectraforce Technologies
United States, Illinois, North Chicago
Jun 02, 2025
Position: Administrative Assistant Location: Lake County, IL Work Model: Hybrid (3 days in-office, 2 days remote) Duration: 1 Year (possible extension) Overview: This is a high-level admin assistant job on our global team. You'd be supporting several senior leaders with things like managing calendars, booking meetings, handling travel and expenses, and helping with internal events. You'll need to be organized, proactive, good with tech (like Microsoft Office and SharePoint), and comfortable working in a fast-paced office environment Key Responsibilities Manage complex calendars and resolve scheduling conflicts. Coordinate domestic and international travel and prepare expense reports. Handle correspondence, courier scheduling, and meeting/event planning (virtual and onsite). Prepare presentations and business documents from source materials. Schedule and manage Teams and Telepresence meetings. Provide onboarding coordination for new hires and general administrative support. May train and guide new administrative staff. Ensure compliance with corporate policies, branding, security, and purchasing procedures. Maintain departmental records in accordance with corporate and regulatory standards. Support tracking of departmental budget expenditures as needed. Preferred Skills & Experience 7+ years of experience in executive administrative support. Prior experience in a pharmaceutical or clinical research organization (CRO) environment. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Concur, SharePoint, Visio, OrgPlus. Knowledge of business processes and a proactive problem-solving mindset. "Make it happen" attitude, with a strong sense of accountability and critical thinking. Adaptive learner with the ability to handle frequent change.