Post-Award Specialist

North Carolina State University

$57,403 - $62,830

United States, North Carolina, Raleigh

May 23, 2025

Posting Information

Posting Number	PG194108EP
Internal Recruitment	No
Working Title	Post-Award Specialist
Anticipated Hiring Range	$57,403 - $62,830
Work Schedule	Monday-Friday, 8:00 AM -5:00 PM
Job Location	Raleigh, NC
Department	Department of Materials Science and Engineering
About the Department	The Department of Materials Science and Engineering at NC State is recognized as one of the premier national and international academic and research programs. The Department contains 24 tenure/tenure-track faculty members, 3 teaching faculty, 21 postdoctoral scholars and senior researchers, and about 250 graduate and undergraduate students. The faculty perform cutting- edge research, teach and provide international leadership in broad areas of materials research, including electronic, dielectric, optical, magnetic, energy and structural materials, metallurgy, nanoscience/nanotechnology, soft matter, biological materials, structural characterization, energy storage and computational materials.
Essential Job Duties	As a Post-Award Contracts and Grants Specialist, you will play a vital role in supporting groundbreaking research by managing the financial and administrative side of sponsored projects-from grant setup through closeout. In this role, you will ensure the integrity and compliance of research funding by working closely with faculty, department staff, and central university offices. Your attention to detail and ability to navigate complex regulations will directly support the department's mission to drive discovery and collaboration at the highest level. Key Responsibilities: Oversee the full post-award lifecycle for grants and contracts in the MSE department. Ensure compliance with federal, state, university, and sponsor-specific regulations. Monitor project expenditures and reconcile accounts to maintain fiscal accuracy. Prepare financial reports and documentation for internal and external stakeholders. Coordinate and process award modifications, no-cost extensions, and budget revisions. Serve as a resource for PIs, providing guidance on allowable costs and project budgeting. Liaise with the Office of Contracts and Grants and other university units to resolve issues and support best practices in research administration. If you're excited by the opportunity to support high-impact research and ensure its success behind the scenes, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities

Qualifications

Minimum Education and Experience	Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience
Other Required Qualifications	Proven ability to analyze financial data and monitor budgets to ensure accurate spending and compliance with award terms. Demonstrated knowledge of federal, state, university, and sponsor regulations to ensure grant management meets all compliance standards. Strong written and verbal communication skills to clearly convey complex information to faculty, staff, and funding agencies. Experience resolving complex post-award issues, including budget revisions, cost transfers, and award modifications. Ability to manage 10+ active projects simultaneously while maintaining organized and accurate financial records. Effective team collaborator with a track record of building strong working relationships across departments. Strong commitment to providing timely, solution-focused support to faculty and research staff.
Preferred Qualifications	Hands-on experience managing post-award grant and contract activities in a university setting to ensure compliance and timely reporting. Proficiency in using financial and research systems (e.g., PeopleSoft Financials, PINS, Research.gov) to manage awards and track spending accurately. Experience preparing for and responding to audits, ensuring documentation is complete and aligned with sponsor and institutional requirements. Experience using research administration platforms such as NSF FastLane, NIH ASSIST, or NC State's RED system.
Required License(s) or Certification(s)	NA
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	05/23/2025
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include a resume, cover letter and contact information for at least three professional references.

Position Details

Position Number	00102164
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	140801 - Materials Science &Engineering
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.