Project Manager

Facilities Management is dedicated to supporting the education mission of the School by providing a safe, beautiful, and functional campus environment that meets the varied needs of students, faculty, staff, and guests. The Department's primary responsibilities are to maintain the buildings, grounds, and physical plant of the campus; to design and build new facilities and to lead campus planning and space management efforts. Facilities Management accomplishes this work through five service units: Design and Construction, Maintenance Services, Grounds/Landscaping Services, Housekeeping Services, and Environmental Safety.

The primary purpose of the Capital Project Management ( CPM) unit of the Facilities Management Department is to support activities of the University through timely and economical completion of design, construction, renovation and/or repair, and other improvement to the facilities. Accordingly, CPM administers all University design and construction for capital improvement projects.

Review of all phases of design document submittals for completeness, constructability, and coordination. Provide a cursory review of documents prior to State Construction Office ( SCO) submittal to ensure SCO requirements have been met. Verify that Designer's review of contract bids (affidavits A and D) for Minority Business Enterprise ( MBE) Participation is complete. Attend pre-bid conferences and participate in construction progress meetings and otherwise provide any required support for the University Architect before and during construction. Assist in the development and maintenance of the University's Design & Construction Guideline and Archives.

Follow Capital Project Management ( CPM) selection procedure for designer, material testing, commissioning agents and other consultants. Review consultant fee proposal for cost, scope of work and adherence to University of North Carolina System Office ( UNCSO) or SCO requirements. Initiate, review and ensure that consultant contracts are submitted to UNCSO or SCO for execution. Prepare for the University Architect appropriate letters, forms, and other documentation for the project. With the University Architect complete designer evaluation before construction award letter. Follow CPM procedures for contractor/Construction Manager at Risk ( CMR) requalification and selection. After bid, work with the University Architect to issue recommendation to award to UNCSO or SCO for execution. Establish schedules that reflect critical milestones prior to designer selection. Negotiate with designer to establish contractual submittal dates. Ensure that these dates are met, and maintain schedules monthly with the Scheduler. Establish and maintain project documentation, following central filing procedures. Establish Interscope narrative at project inception and add actual PO amounts as they are generated. Update Interscope system twice a month. Prepare interim designer evaluations as required. Distribute meeting agendas two days prior to meetings. Review designer meeting minutes prior to distribution and distribute notes within seven days of meeting. Document critical email exchanges and telephone conversations.

Establish and update Capital Project budgets per the standard template at a minimum at the end of each design phase, posted to K share. Evaluate and reconcile cost estimates at completion of each design phase and at award. Ensure that budget is adequate for scope of work. Approve consultant invoices, generate Design and Construction Service Agreements ( DCSA), and prepare pre-con purchased orders prior to construction for University Architects signature.

Establish and maintain line of communication with customers, designer team, all stakeholders, and University staff affected by construction through ongoing dialogue during design and construction. Respond promptly to customer, designer, and supervisor questions or comments. Notify supervisor promptly of anticipated project issues. Lead meetings. Issue project review notices for in-house University review during each phase of design. Ensure UNCSA user group representatives and other stakeholders review the documents and that comments are addressed by designer. Schedule University committee reviews within schedule constraints. Provide required presentation material prior to meeting per Office of the University Architect requirements.

Monday-Friday, 8:00am-5:00pm. There may need to be work performed after hours or weekends depending on the project type and duration.

Currently

Review of all phases of design document submittals for completeness, constructability, and coordination. Provide a cursory review of documents prior to State Construction Office ( SCO) submittal to ensure SCO requirements have been met. Verify that Designer's review of contract bids (affidavits A and D) for Minority Business Enterprise ( MBE) Participation is complete. Attend pre-bid conferences and participate in construction progress meetings and otherwise provide any required support for the University Architect before and during construction. Assist in the development and maintenance of the University's Design & Construction Guideline and Archives.

Follow Capital Project Management ( CPM) selection procedure for designer, material testing, commissioning agents and other consultants. Review consultant fee proposal for cost, scope of work and adherence to University of North Carolina System Office ( UNCSO) or SCO requirements. Initiate, review and ensure that consultant contracts are submitted to UNCSO or SCO for execution. Prepare for the University Architect appropriate letters, forms, and other documentation for the project. With the University Architect complete designer evaluation before construction award letter. Follow CPM procedures for contractor/Construction Manager at Risk ( CMR) requalification and selection. After bid, work with the University Architect to issue recommendation to award to UNCSO or SCO for execution. Establish schedules that reflect critical milestones prior to designer selection. Negotiate with designer to establish contractual submittal dates. Ensure that these dates are met, and maintain schedules monthly with the Scheduler. Establish and maintain project documentation, following central filing procedures. Establish Interscope narrative at project inception and add actual PO amounts as they are generated. Update Interscope system twice a month. Prepare interim designer evaluations as required. Distribute meeting agendas two days prior to meetings. Review designer meeting minutes prior to distribution and distribute notes within seven days of meeting. Document critical email exchanges and telephone conversations.

Establish and update Capital Project budgets per the standard template at a minimum at the end of each design phase, posted to K share. Evaluate and reconcile cost estimates at completion of each design phase and at award. Ensure that budget is adequate for scope of work. Approve consultant invoices, generate Design and Construction Service Agreements ( DCSA), and prepare pre-con purchased orders prior to construction for University Architects signature.

Establish and maintain line of communication with customers, designer team, all stakeholders, and University staff affected by construction through ongoing dialogue during design and construction. Respond promptly to customer, designer, and supervisor questions or comments. Notify supervisor promptly of anticipated project issues. Lead meetings. Issue project review notices for in-house University review during each phase of design. Ensure UNCSA user group representatives and other stakeholders review the documents and that comments are addressed by designer. Schedule University committee reviews within schedule constraints. Provide required presentation material prior to meeting per Office of the University Architect requirements.

Bachelor's degree in the engineering discipline related to the area of assignment; or equivalent combination of training and experience. Some positions may require licensure by the North Carolina Board of Examiners for Engineers and Surveyors. All degrees must be received from appropriately accredited institutions.

Bachelor's Degree in Architecture, Engineering, Construction Management, or Interior Design; prior work experience with UNC or State of North Carolina agency; five years of related service.

Proficient knowledge of standard design and construction practices and have both office and field experience.

Effective oral and written communication skills.

Ability to proficiently operate personal computer and a variety of software for email, word processing, spreadsheets, database & information collection.

Working knowledge of AUTOCAD.

Please see Special Instructions for more details.

This is an Exempt Professional Staff ( EPS) position. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy, and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks.

The University of North Carolina School of the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination, harassment, or retaliation based on race, religion, color, national origin, ethnicity, sex, pregnancy, gender identity or expression, sexual orientation, age, political affiliation, National Guard or veteran status, genetic information, or disability.

EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu