Administrative Temp - Scheduling

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.

Join us and create a higher standard for a better world.

ESSENTIAL FUNCTIONS

1. Financial Tasks

• Run Receivables report and configure data
• Send out emails to clients regarding pending payment if necessary (45 days prior to audit start date)

2. RMS (Record Management System) Tasks

• Update RMS with payment notes
• Run the RMS audit list and configure data on the scheduling log report (3 times a week)
• Send out email requests to auditors and clients to confirm audit dates in RMS (daily)
• Update log to show audits ready to schedule after both the client and auditor have accepted audit dates

3. Scheduling & Audit Preparation

• Send out emails to clients (45 days prior to audit start) explaining that if dates are not confirmed 30 days before the audit, the auditor can release the dates
• Review audit spreadsheet to determine upcoming recertifications and dates, then provide this information to schedulers

4. Communication & Monitoring

• Help monitor PRI certification inbox
• Monitor undeliverables and reach out to clients for updates

MINIMUM REQUIREMENTS

• 1-2 years of administrative experience.
• Strong computer and data entry skills.
• Proficient use of Microsoft Office applications (Excel, Word, PowerPoint).
• Strong analytical, organizational, and communication skills.
• Ability to work for long periods at a computer/desk.
• Standard office environment.

PREFERRED QUALIFICATIONS

• 4 years of administrative experience.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Standard office environment.

ABOUT THE ORGANIZATION

SAE IndustryTechnologies Consortia (SAE ITC)enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.

The Performance Review Institute (PRI)is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.

SAE International (SAEI)is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.

Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.

EEO CLAUSE

Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.