Project Assistant (Mid-Level)

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients nationwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for some of the most challenging infrastructure planning, design, permitting and construction conditions.

As an employee-owned firm, we provide our employees with competitive salaries and benefits, as well as opportunities to advance their careers in a people-centric environment. We are also dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in our work.

Job Summary:

We are seeking a self-motivated and detail-oriented Project Assistant to support a team of project managers at Shannon & Wilson. This role is essential to setting up projects and then keeping these projects organized, compliant, and on schedule. The right candidate will bring a proactive mindset, strong communication skills, a knack for staying on top of details, the ability to communicate with project managers in assisting them do their job, and flexibility in response to changing client demands.

Key Responsibilities:

• Project Coordination & Support
  • Track project deliverables, contract requirements, and deadlines across multiple projects.
  • Prepare and manage subcontractor agreements; ensure insurance certificates and compliance documentation are current.
  • Coordinate with accounting on billing schedules and assist with preparing and formatting monthly progress reports.
  • Ensure project teams are following internal QA/QC procedures and maintaining required documentation.
• Administrative & Technical Support
  • Submit permit applications for field work and coordinate driller scheduling.
  • Track utility locate requests and status.
  • Make basic updates to technical documents using tools such as Excel, Word, Adobe Acrobat, and Bluebeam.
  • Perform database and spreadsheet entry and QA/QC.
• Continuous Improvement
  • Bring a problem-solving mindset and suggest ways to improve workflows, templates, and coordination practices.
  • Help identify gaps in documentation or processes before they become issues.
• Follow Shannon & Wilson's Quality Assurance policy.
• Follow and promote Shannon & Wilson's Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Requirements

• Five or more years of experience performing work in the role of Project Assistant or similar position. A college degree in a related field of study is preferred but not required for candidates with proven past work experience.
• Excellent writing, organizational, and communication skills.
• Strong organizational skills and attention to detail; a natural organizer who follows up without hesitation.
• The ability to effectively communicate project progress and updates.
• Hands-on experience with technical documentation and schedules.
• Being comfortable managing multiple priorities and personalities with patience, tenacity, and professionalism.
• Tech-savvy and proficient knowledge with Microsoft Excel and Word; capable of learning new software tools quickly. Flexible and responsive attitude to changing client or team needs.
• Being comfortable working in a fast-paced environment and contributing to process improvements.
• Frequent sitting, standing, and walking (with or without accommodations).

Level Placement

Depending on an applicant's education, experience, and other qualifications, a Mid-Level Project Assistant would be placed at Office Services IV or V level at an hourly range of $33.00 to $38.50.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

• Employee ownership
• Comprehensive medical, prescription, vision, and dental coverage.
• Pre-tax health and daycare FSA
• Life and disability insurance
• Short- and long-term care insurance
• Profit sharing and 401(k) plans
• Paid time off for vacation and sick leave
• 10 paid holidays
• Paid volunteer day
• Free parking