Administrative Assistant for History, Humanities and Modern Languages

The Administrative Assistant for the History, Humanities and Modern Languages Department (HHML) provides administrative support services to the HHML Department Chair, several faculty area coordinators within HHML, and HHML Department faculty. The HHML Department is one of the University's largest departments, offering general education course requirements, as well as B.A. and A.A. degrees in Spanish, American Sign Language, History, and Humanities/Philosophy/Religious Studies. HHML is also home to the English as a Second Language (ESL) program. Students also can complete minors associated with HHML (Spanish, History, Humanities, Philosophy, and Political Science). Additional information about the department and program offerings can be found online at https://humanities.utahtech.edu/.HHML will move to its new home in the General Classroom Building (a 120,000 square-foot building to house the College of Humanities and Social Sciences) in mid-July 2025.

• Support HHML Department Chair, subject area Coordinators, faculty, advisors, and students. Tasks include:
  • Department records management.
  • Budgeting and account reconciliation.
  • Expense/reimbursement management.
  • Course scheduling.
  • IT and facility management work orders submission and management.
  • Book and office supply orders.
  • Office equipment management and maintenance.
  • Copy and print requests.
  • Website content editor.
  • Semester syllabi and grade book management.
  • Use of school database systems, including Banner and Argos, for administrative and reporting purposes.
• Greet visitors, answer phones, receive messages, distribute mail, and direct students/visitors to proper areas/offices on campus.
• Prepare and track purchase requisitions, travel authorizations, part-time instructor teaching agreements, equipment inventory, meeting minutes, and other university forms and processes as needed.
• Perform other duties as assigned.

• Associate's degree, or vocational/technical school degree, required. An equivalent level of college coursework will also be considered. Bachelor's degree preferred.
• Three years' full-time office experience is required; experience working in higher education is preferred.
• Ability to establish and maintain effective working relations with campus and community members.
• Ability to communicate effectively, both orally and in writing.
• Ability to organize, prioritize, and multi-task with faculty, staff, and students.
• Knowledge of professional office practices, procedures, and equipment.
• Good working knowledge of Microsoft Office suite (particularly Word, PowerPoint, Excel, and Outlook); knowledge of computer systems unique to higher education (Banner, Canvas, Argos, etc.) preferred.
• Ability to maintain confidentiality.
• Good working knowledge of financial recordkeeping procedures.

POSITION DETAILS, COMPENSATION AND BENEFITS:Full-time non-exempt staff (overtime-eligible) position. Annual salary of $35,700, with a desired start date of June/July 2025. Excellent benefits package included that begins on start date;includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. Seehttps://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES:Application review begins May 27,2025.Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically. If, because of a disability, you need special services or facilities to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY:Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renown for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury -titleix@utahtech.edu, HCC 579, 435-652-7747.
• Deputy Title IX Coordinator:Brenda Medrano -titleix@utahtech.edu, BROWN 102, 435-879-4769.

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights,ocr@ed.gov, 800-421-3481.
• U.S. Department of Education, Denver Regional Office,ocr.denver@ed.gov, 303-844-5695.