Senior Bacteriology Division Project Management (PM) Support

Cape Fox subsidiary Eagle Health, LLC is accepting resumes for a Senior Bacteriology Division Project Management Support to support the members at Ft. Detrick, Maryland. This position is contingent upon contract award.

Incumbents are encouraged to apply!

The salary range (or hiring range) for this exempt position has been established at: $105,000-$119,000.

The above salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match. This job will be posted until filled or withdrawn.

Responsibilities:

Employee shall support tasks within the Bacteriology Division and shall be proficient in EXCEL, MS Project, and have demonstrated ability to (a) work independently (b) form and lead teams, (c) multi-task in a high-paced environment, (d) assist in gap coverage and training of new PMs as appropriate, and (e) communicate effectively both verbally and in writing. Employee should have two years of experience working in a science laboratory environment. Additionally, the employee should have a minimum of one year project management experience, a degree in project management or a current PMP certification. A T3 investigation is required.

Employee shall work independently or in teams to maintain visibility on cost, schedule, and performance programmatic parameters of the Division's portfolio. Knowledge must be maintained of all financial, business and project execution processes used within the Institute to manage science. Also required is the ability to multi-task in a dynamic environment, ability to organize time and tasks, demonstrate skills in identifying and mitigating risks, and ability to communicate effectively with scientists, technical staff and leadership at all levels within the Institute. Division level portfolio management duties within an assigned Division will consist of approximately 50% effort.

This Task also requires exercising project management best practices to support select research projects. Project management assignments may be based on Command or Directorate priorities and study complexities. Details of specific project's cost, schedule and performance parameters will be managed throughout the life-cycle of the project and project success will depend on effective communication, coordinating teams, maintaining detailed schedules and coordinating with a wide range of scientific support staff. Division level project management will account for approximately 50% effort.

Division research portfolios may also consist of reimbursable projects executed through contractual agreements with government, industry or academic partners. Within the Research Program Office (RPO), the Office of Research Technology Applications (ORTA) has authority to execute these agreements with Command approval. This Task will require close interaction with the ORTA and Principle Investigators (PIs) to initiate and revise agreement documents, track status of approval, maintain visibility of milestone completion and invoicing, and ensuring that all deliverables are met. Serving as an assigned Division's liaison to the ORTA will be included in the duties of this Task.

• Research Proposal Support. Employee shall assist Division PIs in the preparation and review of all new research proposal submissions and/or change requests impacting in-progress research. Verify that Project Review Committee (PRC) document packets are complete and properly routed. Work with various support areas to resolve any issues. Track the status of all assigned Division's submissions to RPO's BIP Office and works with BIP staff to resolve any issues during the review and approval processes.
• Research Agreement Support. Work with Division PIs to ensure completeness of agreement packets and ensures correct routing for approval. Work closely with RPO's ORTA to maintain a working knowledge of agreement processes and procedures to provide knowledgeable support to Division PIs.

• Budget Estimates and Service Rate Calculations. Track project-related staffing coverage (FTE; full time equivalents) for assigned Division's scientific personnel funded by projects by month. Consolidate and report Division-level data for Command Budget Estimate (CBE) and other financial or project related taskers. May assist with service rate calculations if assigned to Core support divisions. Assists with Directorate-level and Division-level changes in budgets/execution.
• Tracking Project Schedule and Performance. Consolidate, review and report on assigned Division's task execution metrics. Identify, prevent or resolve project issues and risks. Inform Division and RPO leadership of significant issues and risks, assist in developing risk mitigation strategies, and assist in develop of get-well plans for in-trouble projects. Participate in the development and conduct of Division, Directorate and Command level Review & Analysis (R&A).
• Monthly Budget Execution. Consolidate, review and track budget execution reports for the assigned Division. Assess Spend Plans to ensure projects are being executed according to approved plans. Assist Division PIs in identifying solutions to issues/risks and report status to Division leadership regularly. Maintain access to the GFEBS and DMLSS system, to be able to track expending and expiring funds. Assist PIs in fund execution and expending. Interact with budget officials to better communicate spending plans and deliverables. Manage and monitor equipment acquisition and correct funds appropriation. Ensure correct execution of travel and printing funds.
• Project Change Requests (CR). Track all Division CR submissions and monitors status. Conduct quality checks of CR documentation prior to submission and assist in the identification of causes and solutions related to cost, schedule and scope changes. Create, revise, review, and manage CR requests IAW standardized/established rules.
• Data, document and manuscript support. Provide quality control/quality review support of all project-related documents to enhance quality through standardization. Compile Division level data as requested to support project/science related taskers (Institute or higher Command requests). Assist with initiation of Dual Use Research of Concern (DURC) reviews when necessary. Monitor due dates of project report deliverables and assist Division PIs to complete internal reviews prior to sponsor submission.
• Training and mentorship. Provide training and mentorship for newly hired or current PMs on USAMRIID-specific procedures, systems and processes as required. May provide project management support to other Directorates or Divisions as determined and directed by Institute leadership. May also support special efforts within the Institute in cases where project management skills support a collective Institute mission.
• Project Execution. Communicate and coordinate with Division Chief, PIs, study staff, and service areas to facilitate project execution. Track and assist with completion/documentation of critical tasks, deliverables, milestones, agreements, and purchases required to execute projects. Conduct required product/service research, documentation, and obtain approvals required to procure equipment, supplies, and service contracts.
• Participate in weekly meeting with Division/Branch leadership and funding agency to facilitate PM discussion and provide updates and progress execution. Participate in Scientific Progress report meeting with researchers to track project progress and adjust timeline and spending plans.
• Assist in the preparation of technical reports, new proposals, and manuscripts as requested. The May be required to travel and participate with the government at scientific conferences or meetings with funding agencies to assist in the identification of funding opportunities. The employee shall identify, record, and report potential opportunities to the TPOC for consideration and evaluation.
• Be expected to directly facilitate annual project execution of approximately $10-15M in research and oversee a Division research portfolio of approximately $20-$30M.

Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation, or any other characteristic protected by federal, state, or local law. Cape Fox Corporation, its subsidiaries, and affiliates offer preference to Cape Fox Corporation Shareholders, descendants, and other Native Americans pursuant to Public Law 100-241.