New

Secretary to Officer - Monitoring & Research

Metropolitan Water Reclamation District
United States, Illinois, Chicago
100 East Erie Street (Show on map)
May 09, 2025
Introduction This Classification is considered exempt and is not subject to the Civil Service Examination process. Applications will be accepted only during the designated filing period for this classification. The opening date is May 9, 2025 and the closing date of the filing periodis May 23, 2025. Applications must be filed by the following method: Submitted online through the District's Online Employment Center atwww.districtjobs.org. Applications must be submitted by 11:59 p.m. Central Time on the closing date in order to be considered. The deadline for filing an application will not be extended due to any unavailability of theDistrict's Online Employment Center. TheDistrict will not be liable for the Online Employment Center being unavailable for any period of time, and it is the sole responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner. Therefore, it is recommended that applications be submitted early in the filing period. It is the responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner by the method described above. Descriptions and dates of education, experience and any required license or certification should be very clear so that it is understood exactly how the applicant meets the minimum requirements. Prospective employees will be required to provide documentation of the required education, experience and licensure/certification upon employment. Falsification of a material statement in an application may constitute grounds for rejection of the application, or discharge of an employee from his or her position in the Classified Service. Residency Requirement:There is no residency requirement to submit an application; however, all District employees must be domiciled within the boundaries of the District within six months of successful completion of probation. (The District is in Cook County, Illinois, covering approximately 90% of the county area.) Probationary Period:The probationary period for this classification is one year (250 days worked). Hiring and Employment Objectives:The Metropolitan Water Reclamation District of Greater Chicago is committed to hiring and employment practices that base employee selection on a candidate's knowledge, skill and ability to perform effectively on the job; provide equal employment opportunity to all applicants; prohibit the entry of political reasons or factors and other improper considerations into any stage of the selection and hiring processes; and create a transparent, honest and fair hiring system. An Equal Opportunity Employer M/F/D Reasonable accommodation for individuals with disabilities will be made in accordance with applicable laws. For information regarding accommodation for individuals with disabilities, phone (312) 751-5170 (voice) or (312) 751-5916 (TTY). . Duties The Secretary to Officer provides high-level administrative, task and document management support to the Director of Monitoring & Research and Departmental Divisions. This role is responsible for proofreading and organizing official documents, managing departmental communications and assignments, maintaining accurate records, assisting with timekeeping processes, and performing additional duties that contribute to the effective and efficient operation of the Department. Application Submission Information Required Competencies: Strong verbal and written communication skills. Excellent proofreading, formatting and attention to detail. Ability to manage multiple assignments, prioritize tasks, and meet deadlines. Skilled in maintaining organized electronic files. Knowledge of task assignment, tracking, and follow-up procedures in a large organization. Proficiency with Microsoft Office applications (Word, Excel, Outlook). Flexible, proactive, and adaptable to changing priorities. Strong collaboration and relationship-building skills. Demonstrates consistent professionalism and ethical conduct. Maintains discretion and integrity with confidential information. At least five (5) years of work experience in an office-support position. Desirable Qualifications: Proficiency with SAP, Legistar, electronic approval platforms (DocuSign, Concur), and financial reconciliation systems. Working knowledge of government or public sector administrative processes, including procurement, legal reviews, and budget communications. Two (2) or more years post-high school education in a relevant area Application: Qualified candidates should submit an application online through the District's Online Employment Center no later than May 23, 2025. Please be thorough when describing your education and experience. There is no test for this position. Not all candidates who submit applications will be interviewed. The District is an equal opportunity employer. Appointments Appointment is subject to successfully passing a physical examination, a drug test and a criminal history background investigation. Salary/Pay Plans The salary listed above is Step 1 in a structured pay plan. At 6 months of employment with the District, the salary will increase to Step 2: $84,755.06. At 18 months, the salary will increase to Step 3: $90,266.80. There are 9 total steps for EX06 of the pay plan (view fullpay plan).