Posting Details
Position Information
| Job Category |
Casual Wage |
| Position Title |
Summer Office Assistant |
| Full Time/Part Time |
Part Time |
| Division |
Dean of the Faculty |
| Department |
Dean of Faculty |
| Hiring Wage/Salary Range |
$15.55 / hour |
| Department Statement |
Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and staff at a highly selective residential liberal arts institution. This position provides an opportunity to become familiar with the variety of regular positions that are available at the University, as well as the ability to add employment at a distinct University to your resume.
Successful candidates for this position will earn sick leave, paid time off, free parking, and a University 'Gate Card that provides access to fitness facilities, athletic and cultural events, as well as a discount on many items at the University Bookstore.
This type of appointment is not approved to work more than 999 hours per year for all positions combined. Should incumbents work more than a total of 999 hours in a year the appointment may not continue beyond one year of service. |
| Accountabilities |
The Summer Office Assistant will support the department's transition to a paperless system by scanning and organizing confidential files from the file room into a digital database. This role requires attention to detail, adherence to data security protocols, and the ability to work independently in an office setting.
Key Accountabilities:
- Scan, digitize, and categorize confidential paper records according to established procedures.
- Ensure the accuracy and quality of scanned documents, including proper file naming and organization.
- Handle sensitive information with discretion and comply with confidentiality policies.
- Maintain and organize physical and digital files to ensure easy retrieval.
- Troubleshoot scanning equipment and report technical issues as needed.
- Assist with general administrative tasks related to records management.
|
Requirements
| Professional Experience/ Qualifications |
- Strong attention to detail and organizational skills.
- Ability to handle confidential and sensitive information responsibly.
- Proficiency with office technology, including scanners, computers, and file management systems.
- Ability to work independently with minimal supervision.
- Experience with Microsoft Office (Word, Excel) and document management software is a plus.
|
| Preferred Qualifications |
- Prior administrative or office experience.
- Familiarity with data entry and electronic record-keeping.
|
| Education |
- High school diploma or equivalent (current college students preferred).
|
| Physical Requirements |
|
| Other Information |
Working Conditions
Primarily office-based, working with scanning equipment and computers. |
Posting Detail Information
| Requisition Number |
2025CW017Posting |
| Temporary |
Yes |
| Work Schedule |
20 hours per week from 05/27/25 - 08/15/25 |
| Job Open Date |
05/08/2025 |
| Job Close Date |
|
| Open Until Filled |
Yes |
| Special Instructions Summary |
|
| EEO Statement |
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws. |
| Clery Act |
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu. |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
Are you currently a Colgate employee?
- *
Have you ever been a Colgate employee?
- *
Are you a Colgate student who is on campus for the summer?
- *
Are you a child of a Colgate employee?
- *
Are you at least 18 years of age?
- *
Please let us know how you heard about this position.
- Albany Times Union
- Binghamton Press & Sun
- BlackCoachesinSports
- Careerbuilders.com
- Cazenovia Republican
- Centralnewyorkhelpwanted.com
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Colgate Employee
- Colgate Website
- CoSIDA
- Diverse Issues of Higher Education
- HERC (Upstate New York HERC)
- HigherEdJobs.com
- Indeed.com
- InsideHigherEd.com
- LinkedIn
- Mid-York Weekly
- NACWA
- naviGATE
- NCAA News
- Norwich Evening Sun
- Oneida Daily Dispatch
- Sherburne News
- Studentaffairs.com
- Syracuse Post Standard
- Utica Observer Dispatch
- Waterville Times
- WomenLeadersinCollegeSports.com
- Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.
(Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
|
Colgate University
paid time off, sick time
May 08, 2025