Treasury Assistant (PDF)
 Town of Lexington | |
 United States, Massachusetts, Lexington | |
| 1625 Massachusetts Avenue (Show on map) | |
 May 07, 2025 | |
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EMPLOYMENT OPPORTUNITY
Town of Lexington We are currently accepting applications for the full-time (35 hours per week) position of: Treasury Assistant Treasurer/Collector's Office Hourly Range: $33.88 - $38.70 With excellent benefits The REQUIRED Town of Lexington application form https://lexingtonma.seamlessdocs.com/f/employmentapplication A cover letter and resume must be received in the Town's Human Resource Department. This position will remain open until filled GENERAL SUMMARY: Under the general supervision of the Treasurer/Collector, performs a variety of administrative and financial work in the processing of Town and School revenue and disbursements. ESSENTIAL JOB FUNCTIONS: * Oversees the daily receipts/deposits function and performs daily cash management. Serves as back-up to making deposits and records departmental receipts and revenue received into the accounting system MUNIS. Allocates revenue received to appropriate accounts using Microsoft Excel. * Assists in setting up and managing all bank accounts. Maintains and reconciles all accounts to electronic cash book. Acts as operating liaison for all banking transactions for the Town and School. Reconciles all bank accounts to the general ledger on a monthly basis. Maintains and manages online banking software. Ensures all transfers of funds are accurate and timely for bi-weekly accounts payable and weekly payroll warrants. * Reconciles and transmits all electronic payments for federal and state taxes, ACH accounts payable, and payroll direct deposit files. * Assists vendors and employees in identifying the payment status of issued checks. * Handles returned checks, stop payments, voids, manual reissues, and the research status of all outstanding A/R and A/P checks. * Responsible for paying certain invoices on a timely basis. * Manages all functions for the Trustee of Public Trust Funds. Pays bills, transfers funds, reconciling the accounts to the bank and general ledger. Also performs other transactions as needed. * Acts as a liaison with the School Department in identifying funds for posting to general ledger accounts. Maintains all records and balances for school student activity accounts. Reconciles all student activity accounts to the bank and general ledger. Provides schools with necessary banking materials, including deposit slips and stamps. * Assists in payroll and other year-end closings. Prepares financial reports, schedules, and other necessary materials. * Keeps accurate tax records to assist the Treasurer in filing the 941 quarterly tax returns. * Assists with other financial functions as needed, including collection tasks. Serves as back up at Collector's counter accepting payments and answering questions. * Provides information and assistance as needed to other employees, departments, and the general public. * Performs special projects and other related duties as required, directed, or as the situation dictates. * Regular attendance at the workplace is required. SUPERVISORY RESPONSIBILITY: None MINIMUM EDUCATION & EXPERIENCE: Two-year college certificate, including coursework in an accounting related field, with a minimum of three years of increasingly responsible accounting or banking experience. ADVANCED EDUCATION & EXPERIENCE: None QUALIFICATIONS: Knowledge of: * Principles and procedures of a municipal accounting program, including revenue collection and processing. * Modern office procedures, methods and computer equipment, including office and financial software. * Federal, State and/or local laws, codes and regulations related to the Treasury function. Ability to: * Perform complex financial tasks. * Operate computer and various software necessary for performing assigned duties. * Work independently in the absence of supervision. * Organize work in order to meet multiple deadlines. * Interpret and apply Federal, State, and local regulations, as well as Town policies and procedures. * Communicate clearly, both orally and in writing, and maintain effective work relationships. WORKING CONDITIONS & PHYSICAL DEMANDS: Work is performed in a normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Operates computer, printer, photocopier, check folder/sealer, and other basic office equipment. Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity. May occasionally require lifting and/or moving objects up to 25 pounds. The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are actively seeking candidates who bring new voices and lived experiences to our organization. The Town of Lexington is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. *External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change. APPLICATION PROCESS All applicants are required to complete a Town application form https://lexingtonma.seamlessdocs.com/f/employmentapplication Resumes may be attached to the application form as additional information, but cannot serve as a substitute for completing the required application form. After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application. Individuals who need accommodations in order to participate in this process should contact the Human Resources Department Questions regarding this hiring process should be addressed to: Human Resources Department, Town of Lexington, Email: jobs@lexingtonma.gov, Phone # (781) 698-4590 1625 Massachusetts Avenue, Lexington, MA 02420 | |