Administration Manager

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

PURPOSE OF THE ROLE

The Administration Manager plays a critical role in driving the operational and compliance efficiency of the project site by managing all administrative functions and providing key support to both Worley and ExxonMobil project teams. This dual-role position combines traditional administrative oversight with essential responsibilities in health, safety, and environmental (HSE) compliance, human performance advocacy, and workforce development. Reporting to the Site Manager, the Administration Manager ensures the alignment of site operations with Worley's mission to deliver sustainable change, maintain high performance standards, and support a safe and engaged workforce.

KEY RESPONSIBILITIES

• Lead all administrative operations on-site, ensuring smooth execution of project functions aligned with Worley's sustainability-focused objectives.
• Provide direct administrative support to ExxonMobil staff while managing the Worley administrative team with a focus on collaboration, professionalism, and efficiency.
• Maintain full oversight of timekeeping and Craft personnel accounting, ensuring adherence to project labor and financial controls.
• Ensure project compliance with Worley policies and OSHA standards, supporting a culture of safety and regulatory excellence.
• Coordinate all site-based human resources functions, including personnel documentation, scheduling, and onboarding processes.
• Serve as the primary HSE administrative coordinator, tracking permitting requirements and managing field-required paperwork such as STAs, risk assessments, and crane lift plans.
• Play a central role in OSHA Voluntary Protection Program (VPP) audits, supporting documentation, communication, and readiness efforts.
• Facilitate employee engagement activities including celebrations, Craft Safety Committee meetings, and Area Captain coordination.
• Act as a Human Performance Advocate by promoting continuous learning and safety culture through training and engagement initiatives.
• Conduct comprehensive new hire orientations and specialty training (e.g., Firewatch, Confined Space, Lockout/Tagout) to ensure team readiness.
• Manage all NCCER module testing and workforce development initiatives, supporting the growth and certification of site personnel.
• Maintain complete, up-to-date training records, tracking certification expirations and ensuring compliance across the workforce.
• Record, manage, and file all administrative, safety, and training documentation using data systems and structured workflows.
• Enter Safety Observation Reports (SORs) into the centralized database and compile actionable SOR insights for HSE leadership and contractor communication.
• Document and distribute meeting minutes for senior staff, daily briefings, and weekly HSE update meetings to ensure transparency and accountability.
• Coordinate and send weekly reminders for safety walks, HSE meetings, and contractor updates to maintain team alignment and awareness.
• Collaborate with HSE trainers and contractors to develop safety flashes, toolbox talks, and educational materials in support of site-wide knowledge sharing.
• Maintain all competent person logs and associated documentation as part of ongoing safety and qualification assurance.
• Support Pre-Mobilization activities through plan development, document control, and alignment with senior leadership directives.
• Organize and maintain trailer facilities, logistics for site visitors, and scheduling of events in alignment with executive team needs.

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Moving forward together

We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.