Senior Revenue Specialist

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Senior Revenue Specialist will play a critical role in supporting and optimizing the financial processes of the Regional Section. This position involves collaborating closely with the Revenue Manager to oversee WIP, AR, and billings, ensuring compliance with matter arrangements and firm policies. The Senior Revenue Specialist will be responsible for monitoring inventory levels, billing rates, and fee structures for new matters, as well as generating essential financial reports for various stakeholders. This role requires proficiency in data manipulation using Excel and the creation of professional presentations in PowerPoint.

The Senior Revenue Specialist will also be tasked with monitoring aged receivables, contacting clients regarding past-due invoices, and developing strategies to improve collections. Additionally, the position includes supporting internal and external audits, maintaining process documentation, and handling various ad hoc requests and projects as assigned by management. The ideal candidate will have a strong understanding of business operations, financial data utilization, and excellent communication skills to effectively liaise with clients and internal teams.

Duties and Accountabilities¹

• Collaborate with the Revenue Manager to oversee WIP, AR, and billings for the Regional Section, ensuring balances are managed per matter arrangements and firm policy
• Assist in monitoring and enforcing timely and accurate entries in timekeeper diaries to facilitate prompt billing
• Work with the Revenue Manager to monitor inventory levels and manage exposure on fixed/capped fee matters
• Ensure proper billing rates and fee structures for new matters in collaboration with the Financial Compliance group
• Generate reports for clients, partners, inventory teams, firm management, and other internal parties to track WIP, AR, billings, and other key metrics, including client and matter profitability
• Review rate exceptions and discounts for all clients and matters within the Regional Section, in consultation with the Pricing team and Inventory Partners
• Manipulate data in Excel to assist with pricing, profitability analysis, and various financial requests from the Finance Director or Partners
• Create presentations using PowerPoint with a comprehensive understanding of business operations and financial data utilization
• Monitor and analyze aged receivables, including amounts held in suspense or unallocated
• Regularly contact clients via email, mail, and phone to inform them of due balances and follow up on past-due invoice
• Work with clients to establish commitment dates and payment plans.
• Collaborate with partners and inventory teams to research and resolve billing disputes, including variances between billed and paid amounts
• Develop strategies with partners and revenue teams to improve collection turnaround times
• Generate reports to track collections against targets for partners, inventory teams, and firm management
• Address and respond to inquiries from internal and external parties regarding collections and credit activities
• Assist with completing vendor onboarding forms
• Support internal and external audits
• Maintain comprehensive process documentation
• Handle other ad hoc requests and projects as assigned by management

Qualifications

• Bachelor's degree in a related field, such as finance or accounting is preferred
• At least five (5) years of experience in billing or revenue management with a proven track record of success
• Knowledge of legal billing processes, including e-billing systems, billing software and industry best practices
• Familiarity with various billing guidelines and regulation relevant to the legal industry
• Excellent verbal and written communication skills to interact with clients, team members, and other stakeholders effectively
• Strong communication skills, able to interact at all levels
• Exceptional attention to detail
• Ability to organize workflow and use time efficiently
• Determination, self-motivation and interpersonal skills and resolve
• Proficient in Microsoft Office, particularly MS Excel and MS PowerPoint
• Knowledge of 3E preferred

Location and Reporting

• This role can be based in our New York or Houston office.
• This role reports to the Revenue Manager - Americas.

Notice to Recruitment Agencies

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

¹The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.