Administrative Support Specialist I

Job Family Group:

Department/Office:

Time Type:

Compensation:

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Job Description:

• Plans and provides logistical and administrative support for events, meetings or other special functions, including on-site support and off-campus events, such as, 1869 Challenge Day of Giving, Alumni Weekend, the President's Dinner, Alumni Holiday party, etc. Develops theme-related materials, i.e. table materials, name badges, etc.

• Oversees and executes the Purchase Card (P-Card) reconciliation and invoices for the Major Gifts and Planned Giving Department. Receives, verifies, types and checks the accuracy of purchase orders for Major Gifts and Planned Giving.

• Types, formats, edits and revises a variety of documents using a computer. Composes basic correspondence.

• Serves as a point of contact for the division by answering the phone, greeting visitors, taking messages and scheduling appointments. Advises students and staff about administrative procedures and policies.

• Utilizes technical expertise in databases, spreadsheets, and online systems to assist other staff. Sets up and maintains numerous complex filing systems.

• Prepares travel authorizations, manages travel arrangements, and processes travel reimbursements.

• Makes T-space reservations.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

• Complies with all Trinity University policies and guidelines.

• Performs other duties as required.

EDUCATION

Required: High School diploma or GED.

Preferred:

Associate's degree or equivalent from two-year college or technical school.

EXPERIENCE

Required: One year of clerical/administrative experience.

Preferred: Two years of clerical/administrative experience in non-profit or higher education setting.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Proficiency with MS Office Suite.

Proficiency in Workday, and University software.

Knowledge of databases and web applications.

Administrative and clerical support.

Proofreading and proper use of the English language i.e., grammar, syntax, spelling, punctuation, and composition.

Accuracy in business math calculation.

Ability to learn new software quickly.

Ability to use independent judgment, specialized knowledge and coordination of office functions in a team setting.

Exceptional time management, organizational and problem-solving skills.

Must have the ability to multi-task and work cooperatively with others.

Must be responsible, dependable and able to maintain confidentiality.

Preferred:

Thorough knowledge of and the ability to use computers and Microsoft Office applications especially Word, Excel, Access, and PowerPoint, dictating equipment, and other standard office machines.