Archive Assistant-Sponsoring Congregations

Summary:

This position supports the General Leadership Team (GLT) and the mission of the Sisters of Charity of the Incarnate Word. Under the Supervision of the Director of Archives and Records Management ("Director"), the Archives Assistant is responsible for administrative support for Directors in the Heritage Center in a bilingual environment, which includes: Respond to research inquiries by email, phone, and onsite, Support the tours of the Heritage Center upon request, Assist with processing materials, creating exhibits, and programming, Provide support for digital and physical initiatives and projects, Perform routine tasks and maintain supplies necessary for daily operations and Create and maintain descriptive information concerning the archives.

Responsibilities:

* Assist in organizing and preserving records according to archival standard and practices. Including but not limited to: Accessioning and processing materials into the collections, Inventorying, arranging, describing, and cataloging materials, prioritizing records for conservation / preservation treatment, Performing preservation actions such as light cleaning, dehumidifying, and preservation housing, on documents, photographs, and artifacts, and Ongoing digitization of collections
* Provide reference and research services by utilizing web-based and local databases and other tools, including confirmation of authorization for access to confidential documents
* Support tours for the Heritage Center
* Prepare historical materials for exhibit
* Assist with digital projects, including digitization and transcription of recordings, as well as general support of the projects as needed
* Maintain statistical information on research and public services including visitation logs, materials used, and processing work
* Support students and external researchers in the Archives
* Utilize current software and hardware systems and programs and adapt to new programs as needed
* Perform daily duties, including monitoring temperature and humidity in the repository, picking up mail from the Generalate business office, and processing, digitization, and tracking of collection materials.
* Meet required deadlines
* Support the security of the Archives
* Perform other duties as guided/requested by the Director

Requirements:

• High School diploma required; Bachelor Degree in History, Liberal Arts, or related field preferred
• Two years of experience in libraries, archives, or heritage preservation preferred
• Demonstrated advanced computer skills with Microsoft Outlook, Word, Excel, PowerPoint
• Microsoft Access database management preferred
• Adobe software (Photoshop and Adobe Acrobat) experience preferred
• Strong analytical skills and attention to detail essential
• Excellent written and verbal communications skills
• Strong customer service skills
• Demonstrated ability to manage multiple priorities and projects on deadline
• Maintains professional attitude
• Bilingual in English/Spanish strongly preferred
• Ability to work with minimum supervision

Work Type:

Full Time