Executive Operations Coordinator

PRIMARY DUTIES AND RESPONSIBILITIES:

• Draft and produce template documents as well as other correspondence and/or presentations to be sent to internal and external contacts.
• Perform advanced, diversified, and confidential administrative support. Assist and support department managers in preparing for meetings.
• Perform general administrative tasks such as sorting mail, typing, filing, answering phones, and manage Outlook calendars. Ensure that department schedules and calendars are kept up to date.
• Support and maintain department knowledge sharing and knowledge management efforts, including maintenance of templates and reference documents, etc.
• Support Department's matter management efforts as an active participant in the matter intake and opening process, including maintenance of final documents within document management system. Update and maintain pertinent business information via computer or department files.
• Establish and maintain office files, set, and monitor appointments, and arrange meeting rooms, as required. Order office supplies, as needed.
• Submit information, documents, or reports to various other departments for processing, as needed.
• Own various department and shared inboxes, triage and address incoming requests, and escalate to the appropriate team member.
• Support team with key initiatives, projects, and events. Assist with ad hoc projects, as needed.
• Support new team member onboarding, including coordinating first month orientation schedule.
• Compile information from various sources and utilize the information for generating required presentations and reports.
• Audit and maintain various reports by checking for errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel of any modifications.
• Serve as backup support to other administrative associates, as needed.
• Maintain and promote positive and professional working relationships with associates and management.
• Comply with all appropriate policies, procedures, safety rules and regulations.
• Perform related duties as assigned.

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

• Healthcare industry experience a plus
• Project management experience a plus but not required
• Candidate must have strong interpersonal skills and be able to coordinate information among multiple internal groups
• Strong verbal and written communication skills
• Superior organizational skills; attention to detail
• Ability to use sound judgment and handle sensitive and confidential information
• Ability to work independently in a fast-paced environment, managing multiple projects while meeting deadlines
• Team-oriented, with the ability to work collaboratively and build trusted relationships across a team.
• Strong creativity
• Strong analytical skills
• Ability to work autonomously and resolve issues efficiently and effectively
• Strong knowledge of Adobe, E-signature platforms, Microsoft Word, Excel, PowerPoint, and Outlook

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit https://www.virtualfairhub.com/cencora

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned