Executive Communications Specialist

This position develops internal and external communications for the President and CEO, under the direction of the Lead Writer, Executive Communications. Consults with experts across the association and occasionally with member institutions to secure examples, studies, and anecdotes to inform materials for the CEO's complex communications. Manages the CEO's social media profiles and nominations to key positions at prominent organizations. Employs strong writing and desk research skills, social media and communications best practices, and knowledge of current issues affecting academic medicine to inform the CEO's communications. Learns the CEO's voice and delivers materials in the format, style, and timeline that is required in a rapidly changing environment, in which the CEO is speaking out more frequently.

• Develop monthly and ad-hoc social media strategy for the CEO,working closely with other team members.

• Monitor relevant online platforms and flag any relevant posts for discussion.

• Develop responses to the CEO's direct messages on social platforms - Manage ongoing connection requests and develop responses to direct messages the CEO receives on social platforms, in consultation with experts across the AAMC.

• Travel to Learn Serve Lead: The AAMC Annual Meeting to live-tweet during the event, with photos.

• Draft outlines and full drafts of select CEO talking points/scripted speeches and written commentary for external audiences, as assigned and reviewed by the Lead Writer, Executive Communications.

• Conduct ad-hoc research to support the Lead Writer, Executive Communications, such as research to support the Lead Writer's development of the CEO's annual meeting speech, for example.

• Some key examples (not exhaustive):

  • Scripted speeches (e.g., commencements, formal lectures)

  • Talking points for informally ad-libbed events (e.g., panel discussions, fireside chats, podcast interviews, videos)

• Draft staff messages for the AAMC's internal newsletter - Develop content calendar and all drafts, and shepherd drafts through appropriate reviews, working closely with the Internal Communications unit and other departments.

• Develop the CEO's script for the AAMC's annual internal staff milestones celebration, working closely with HR.

• Draft Employee Appreciation Day and other AAMC staff messages from the CEO, as needed, working closely with the Internal Communications unit.

• Manage the process of nominating key individuals on the CEO's behalf to prestigious membership organizations, such as the National Academy of Medicine and Council on Foreign Relations.

• Specifically:

  • Draft materials for the CEO's nomination submissions, under direction of the Lead Writer, Executive Communications.

  • Coordinate with co-nominators to ensure they have all information they need to complete their portions of the nomination process, as each nomination process is unique and may require multiple steps.

  • Maintain timelines and status updates.

  • Enter nomination details into the respective organization's online submission portal.

• Draft work-back timelines and briefing documents for the CEO with basic event details for speaking engagements (e.g., length of speech, venue, audience, relevant background).

• Create a weekly memo and weekly email updating the CEO on the status of activities, and a monthly grid tracking recent media themes and identifying emerging trends.

This position does not supervise any other positions. However, the role does involve soliciting information from others across the organization, and making decisions about which information received from others across the organization is relevant to include within the CEO's communications.

• Bachelor's Degree

• 3 - 5 years of related work experience

• 3 - 5 years of experience managing a specialized program

• 3-5 years experience with managing social media accounts for a prominent individual.

• 3-5 years experience writing in an executive's voice.

• Knowledge of communications best practices and ability to contribute to strategy development for CEO communications.

• Ability to "manage up" and accommodate the CEO's evolving needs, as part of a team managing the CEO's complex communications in a dynamic environment.

• Strong organizational skills and ability to change course quickly amid rapidly evolving scenarios.

• Ability to engage actively and contribute as needed to all required and optional organizational meetings, events, and initiatives, including those related to finance, human resources, communications, and facilities. Examples include but are not limited to Town Hall meetings, process and software training sessions, and accurate timekeeping.

Remote Work Eligibility

Compensation Grade Range

Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary to be offered to the selected candidate. Factors may include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations.

If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative Action Employer. The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.

Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.

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