Administrative Assistant CCE

Calpine Corporation is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Its fleet of 77 power plants in operation represents over 27,000 megawatts of generation capacity. Through wholesale power operations and its retail businesses, Calpine serves customers in 22 states and Canada. Its clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner.

The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984, Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition, its renewable geothermal plants use steam generated deep below the earth's surface to produce clean, renewable electricity.

Job Summary (includes but is not limited to the following, other duties may be assigned)

Responsible for highly complex administrative/clerical functions for the Calpine Community Energy (CCE) management team.

Job Responsibilities

• Provides direct support to CCA Management Team as needed:
  
  
  
  • Manages daily calendar items, identifies and resolves conflicts and reviews or updates as needed.
  • Reviews and resolves conference room conflicts.
  • Manages conference calls and meetings in conference rooms.
  • Keeps assigned executive(s) on task.
  • Provides phone or email coverage if needed.
  • Works with facilities to order food for lunch meetings.
  • Assists, organizes, or leads team morale boosters whether in person or via Teams.
  • Ensures rooms are reserved for clients and large group meetings.
  
  
  
  
• Plans or schedules own work.
• Coordinates and/or takes lead responsibility on special projects.
• Collaborates with broader Calpine administrative group
• Uses business applications software and peripherals equipment (e.g., complex databases, advances presentation graphics, detailed spreadsheets using original formulas, operates copy machines, etc.)
• Researches and compiles information and data for analysis.
• Reconciles various reports for data and calculation accuracy.
• Reviews written material for accuracy and completeness.
• May process invoices, expense reports, and other financial records.
• Assists with travel arrangements, including conference registration, booking flights/hotels/car rentals, etc.
• Submits expense reports in a timely manner to avoid any late payments,
• Acts as a liaison between Accounts Payable and supported employees.
• Coordinates on/offsite team building events.
• Plans and executes celebrations such as birthdays, showers, holidays, bereavement, etc.
• Works with facilities to book room rentals, meeting set up, order office/kitchen supplies, fob tracking, building requests, parking, ordering and organizing promotional and booth items.
• Maintains record of seating and organizational charts for CCE.
• Assists with planning of large-scale desk moves.
• Manage daily administrative requests such as FedEx shipping and tracking, check and PO requests, etc.
• Utilizes Outlook to manage calendars, book meetings, clear conflicts, reschedule, and provide availability for teams and management as needed.

Specific Job Skills

• Organized and detailed oriented
• Analytical with information files
• Strong verbal and written communication
• Strong negotiation skills, diplomacy, and tact
• Bilingual is a plus but not required

Computer/Technical Skills

• Data entry skills
• Intermediate to advanced level Excel skills
• Proficient in organizing Outlook settings
• Proficient with keyboard shortcuts
• Proficient with calendars, scheduling, PowerPoint presentations

Job Requirements

• High school diploma. College courses/vocational training desired.
• 5+ years' experience.
• Demonstrated knowledge of business application software including spreadsheets, databases and word processing.
• Must be able to operate a computer and peripheral equipment for word processing. Must possess intermediate math skills and be able to operate a calculator.
• Excellent oral and written communications skills required.
• Sitting and standing for long periods of time
• Work with Accounts Payable to ensure accurate and timely processing of expense reports

Salary Information - Position eligible for annual bonus.

Hourly pay $23.51 - $32.91

Additional Calpine Information

• Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.
• Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to hrrecruitment@calpine.com. Determination on requests for reasonable accommodation are made on case-by-case basis.

Please view Equal Employment Opportunity Posters provided by OFCCP here