Project Controls Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott MacDonald is looking for an enthusiastic and motivated project controls specialist to work on projects in the Orange and San Bernardino County areas. This role will primarily entail secondment in a major Orange County client's office. In this role, you will assist client and Mott MacDonald project management teams in tasks such as reviewing, processing and tracking invoices of third parties and vendors; coordinating, processing and tracking various types of agreements; preparing memorandums and reports for client executive management and elected officials; monitoring and forecasting project costs; and preparing monthly and quarterly reports either of financial nature, progress related or both.

The responsibilities are as follows:

• Prepare and coordinate staff reports and quarterly board reports for client, including internal signature routing and processing
• Prepare payment requests and coordinating payments for client agreements and contracts
• Review of invoices for client vendors and consultants
• Prepare memorandums for justification of client settlement agreements
• Prepare and review license agreement amendments for client licensees
• Support client audits and responses
• Interface and maintain liaison with clients, subcontractors and others on all cost control related activities
• Support Mott MacDonald Project Managers in administration of subconsultant and third-party contracts
• Review, distribute and track invoices and progress payments for Mott MacDonald, its subconsultants and other third parties
• Undertake the cost control function for multiple infrastructure projects undertaken by Mott MacDonald
• Develop and maintain project progress reporting to include the status of committed costs against approved budgets, including all financial and earned value reporting, in accordance with contract and business requirements
• Review actual cost against baseline budgets and cost plans, perform variance analysis and communicate status on an ongoing basis to project teams, clients and other third parties
• Capture and monitor data to ensure accurate and reliable plans, cost, schedule, contract, pricing and invoicing information are in place and accurately and promptly reported
• Create dashboard, summary reports, and presentations for management review
• Reconcile and validate invoices and progress payments data from various information management system for Mott MacDonald, its subconsultants and other third parties

Candidate Specification :

• 3-5 years of experience in a similar position (e.g. project controls, cost controls, accounting, cost estimating, etc.) within a multi-discipline project environment
• Experience working directly with external clients
• Working knowledge of various types of contracts, including but not limited to, property purchase and settlement agreements, purchase orders, professional services contracts and license agreements
• A bachelor's or associate of arts degree from an accredited university or college in business, logistics, technology or similar is desirable
• Excellent interpersonal skills with proven ability to work effectively as part of a multi-disciplined team
• Excellent communicator (both oral and written) and skilled problem-solver with a commitment to thrive in a proactive organization where client service is paramount
• Excellent time management skills while dealing with multiple competing deadlines
• Experienced in maintaining project cost control systems
• Experience in supporting programs and projects with relevant experience in invoicing, cost control, contract administration, and monitoring and reporting on project schedules and deliverables
• Understanding of, and experience in, budgeting, preparing cost control plans, cost reporting, progress and earned value reporting, including own organization and others
• A high attention to detail and an ability to deal efficiently with priorities and manage time appropriately
• Proficient with software such as: SharePoint, Excel, Word, Power Point, and other comparable such programs including the desire to utilize the full capabilities of Office365.
• Proficient with Adobe Acrobat Pro and/or other similar PDF and Document Management tools

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don't have all the experience outlined in this posting, we still want to hear from you!

Let's discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

At Mott MacDonald, we provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave and company paid life insurance.

The expected salary for this position is $62,000- $73,000

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.