Executive Assistant II

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together,we can unleash the potential of people and ideas to positively change the world.Your efforts on our team will help us to build the University for the Future.

The Opportunity:

The Executive Assistant provides high-level administrative and operational support to the Chief Financial Officer (CFO) and the Accounting & Financial Management Office. This role is ideal for a proactive and highly organized professional with excellent judgment, strong communication skills, and a keen attention to detail. You will help ensure smooth day-to-day operations and support.

Responsibilities:

• Organize and manage an executive level office and provide administrative support to the CFO, including calendar management, scheduling, and travel arrangements.

• Prepare, review, and distribute professional correspondence including letters, memos, presentations and replies to general inquiries.

• Coordinate administrative activities between the CFO and their directors, chairpersons, university leadership and other key stakeholders ensuring timely communication and follow-ups.

• Assist with budget projections and management. Identify, research and explain budget variances. Prepare expense reports, purchase requisitions, and invoice payments.

• Support special projects related to financial planning, audits, and operational efficiencies.

• Perform general office management duties, including document preparation, records management, and inventory and procurement of office supplies.

• Handle confidential and sensitive information with a high level of integrity and professionalism.

• Assist in the preparation, organization and follow-up of committee meetings and financial reviews.

• Oversee external reporting obligations, ensuring accurate and timely submissions of financial data and compliance with local, state, and federal regulations.

• Maintain an internal information repository for financial and administrative documentation.

• Provide peer training and develop resources to enhance internal knowledge sharing and process efficiency.

• Perform other duties as assigned to support the efficiency and effectiveness of the Accounting & Financial Management Office.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.Click here for more information

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and financial management software, such as Workday.

• Experience supporting executive-level leadership in a complex, fast-paced environment.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks, multitask effectively, and meet deadlines in a fast-paced environment.

• High level of discretion and ability to handle confidential and sensitive information appropriately.

• Experience working with senior executives and managing cross-functional coordination.

• Knowledge of financial terminology and accounting principles is a plus.

Special Instructions to the Applicants:

The anticipated salary for a well qualified candidate is between $48,722 and $59,684.

Advancement and Partnerships values the unique contributions that each team member brings to our division. The determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guideclick here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.