Administrative Assistant II - 526266

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 214291 - Center for Advance Public Safety

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides administrative and operational support for the College of Engineering's Center for Advanced Public Safety (CAPS) Research Center Director and staff to ensure smooth operations within CAPS. Oversees general office, administrative, and secretarial duties with some variety and complexity. Coordinates the Center Director's calendar, organizes meetings and events, processes purchasing paperwork, and works with a variety of software to assist with daily operations.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Skills and Knowledge: Exceptional written and verbal communication skills. Ability to efficiently and effectively organize work, processes, and time. Proficient computer skills to include word processing, spreadsheets, and records management applications. Ability to work effectively in a technical team environment. Ability to manage all administrative and operational matters in an office environment that has staff working in-person and virtually. Ability to work independently and exercise discretion and judgement to support CAPS in meeting the Center's strategic goals.

Preferred Qualifications: Accounting skills. Experience at a university. Advanced knowledge of UA administrative software applications such as Concur, BuyBama, Banner, TouchNet, MyEverest, etc.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster