Senior Grants and Contracts Specialist

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

As part of a grants and contracts support team, provide pre- and post-award grant and contract support for the Jackson School of Geosciences, Associate Dean for Research (JSG ADR) and the Department of Earth and Planetary Sciences (EPS).

• Conduct pre-award support activities that include developing research submission processes; creating detailed budgets; formatting proposal documents; developing efficient processes; liaising with the Office of Sponsored Projects and other research support offices on campus; and ensuring accurate and timely submission to sponsors.

• Conduct post-award activities include tracking budgets for award increments and cost share reports; initiating subawards; maintaining files for all projects; ensuring compliance with state, federal and university policies and procedures as they pertain to grant administration; Provide monthly financial reports to EPS faculty and ADR. Provide projections on a quarterly basis, or as needed.

• Work with the JSG ADR to develop School-wide policies and programs to comply with regulations affecting research grants and contracts. Maintain up-to-date information on budgets related to post-award grants management, to be shared with unit research administrators.

• Coordinate with EPS Department Chair, JSG ADR and the JSG Chief Business Officer to maintain the office's annual budget, track commitments, and financial reporting to the Dean's Office.

• Provide backup pre- and post-award support to Sr. Grants and Contracts Specialists in JSG affiliated units and centers.

Bachelor's degree with at least five years of experience in the preparation, processing, and administration of sponsored research proposals and awards. Successful record of managing proposal submissions as well as awards with competing deadlines accurately and in a timely manner. Demonstrated adaptability and history of service-minded approach to executing job functions. Demonstrated ability to work as a member of a team with multiple deadlines. Excellent interpersonal and written communication skills.

Relevant education and experience may be substituted as appropriate.

More than the minimum years of experience. Experience with University of Texas systems and applications (UTRMS, DEFINE) and external agency proposal-preparation, budget development, and submissions systems. Certified Research Administrator (CRA) certification. Will to learn full life cycle of grant management process. Demonstrated involvement in the research administration community and/or professional organizations. Experience with development of relevant policies and procedures. Familiarity with external electronic research administration systems such as eRA Commons and Research.gov. Extensive experience with proposal submission and post award administration. Demonstrated ability to work on multiple overlapping and time-sensitive tasks.

$75,000 + depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Hybrid schedule will be discussed at the time of hire.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.