Administrative Assistant

HDR, Inc.
United States, Tennessee, Nashville
Apr 15, 2025
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Assistant, we'll count on you to: Provide administrative functions for office support for staff, phone coverage, mail and shipping handling, scheduling and expense report processing Greet guests, clients, and company leads with professionalism and a friendly demeanor Coordinate meeting facilities, prepare meeting materials, and manage logistics Organize and order office supplies, maintaining an efficient inventory system Assist in budgeting or handle specific accounting tasks as needed Type, edit, and organize documents such as reports and forms with attention to grammar and formatting Create and manage Excel spreadsheets and PowerPoint presentations Assist in organizing office events and activities, ensuring smooth execution Handle sensitive and confidential information with professionalism and discretion Respond to inquiries regarding office policies and procedures Perform other duties as required Preferred Qualifications Associate degree Required Qualifications High School diploma or equivalent Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment Self-motivated, well-organized and detail-oriented Ability to handle confidential information Proficiency with MS Office including Word and Outlook An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. Primary Location : United States-Tennessee-Nashville Industry : Administrative Schedule : Full-time Employee Status : Regular BusinessClass : Marketing and Admin Job Posting : Apr 10, 2025