Business Associate III - (Hybrid Work Schedule)

Performs complex administrative duties and technical program assistance for the Fleet Services Division, and assists other departments throughout the County with equipment inquiries. This position is also responsible for assisting in budget development for the Fleet Services Division, monitors expenses, and ensures accuracy in reporting.

• Process payments using the System, Applications, and Products (SAP) Data System for all new vehicles/equipment in Arapahoe County, including grant funding equipment. Create, process and monitor purchase orders using the SAP Date System.
• Input equipment information for all equipment purchased by Arapahoe County, including warranty repair and insurance coverage using maintenance software.
• Monitor fuel for the County equipment using WEX commercial fuel cards and above-ground fuel tanks using Fuel Master and FASTER maintenance software.
• Oversee the above-ground fuel tank annual permits and EPA inspections including maintaining fuel tank documentation for auditing process.
• Coordinate with the Fleet Manager on the annual budget including operational costs, materials (non-stock) shop inventory, tires, safety supplies, and vendor outsourced sublet repair.
• Work directly with the Motor Vehicle department on plating and titling new equipment purchased by the County.
• Work directly with Arapahoe County departments on replacing and retiring equipment to maintain the overall vehicle management/equipment system.
• Work with the E470 management on unpaid fines for the county toll road issues and communicating with the department heads to resolve payment conflicts.

• Ability to work within financial deadlines.
• Ability to research accounts payable, invoice records, and files.
• Ability to prepare and maintain essential clerical records, reports, and filing systems.
• Ability to perform data entry and retrieval functions and understand med-level Microsoft Office software systems.
• Ability to establish and maintain effective working relationships and communicate with supervisors, fellow workers, individuals, and organizations internal and external to the County.
• Ability to learn County accounting methods, practices, procedures, and software.

Education and Experience:

• High School diploma or GED equivalent
• A minimum of four (4) years of experience performing progressively responsible administrative duties and technical program assistance in a paid environment is required.
• Any equivalent combination of education and work experience that satisfies the job's requirements may be considered.

• An associate or bachelor's degree with advanced coursework in accounting.
• Experience with the SAP Data System.
• Experience working in an Automotive Fleet Management environment.
• Experience working with an Automotive Maintenance Software program similar to FASTER automotive software.

Pre-Employment Additional Requirements:

• Must pass pre-employment testing, including an acceptable motor vehicle record (MVR), background check.
• Possession of a valid Class "R" Colorado Driver's License or the ability to obtain one within two weeks of appointment.
• It will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check.

• Learn the FASTER automotive software.
• Fully understand the System, Applications, and Products (SAP) Data System.
• Understand the County's purchasing policies and procedures.
• Successful completion of bi-annual Colorado Justice Information System (CJIS) training.

• This position is deemed essential, and incumbents must be available for winter storms and other emergencies. They must work on an on-call rotation basis, which requires evenings, holidays, and weekends.
• Work is performed in an office setting.
• Work locations and facilities are subject to change based on business needs.

• No unusual physical demands are associated with this position.
• Spends 80% of the time sitting and 20% upright or walking.
• Occasionally lifts, carries, pulls, or pushes up to 15 lbs.
• Uses a cart, dolly, or other equipment to carry more than 25 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls, and crouches while performing office or work duties.
• Verbal and auditory capacity enables interpersonal communication through automated devices, such as telephones, radios, and similar, and in public meetings and personal interactions.
• Constant use of eye, hand, and finger coordination enables the use of automated office machinery or equipment.
• Physical capacity to safely operate County vehicles and machinery.
• Visual capacity enables constant use of computers or other work-related equipment.

** In accordance with Senate Bill 23-058, applicants understand that Arapahoe County will not request or require the applicant to include their age, date of birth, or date of attendance/graduation date on the initial application. Applicants understand that Arapahoe County can request or require an individual to provide documentation including copies of certification, transcripts, and other materials created by a third party. The applicant understands that the applicant can redact, if they so choose, information that identifies age, date of birth, or dates of attendance/graduation from an educational institution on those requested/required certification, transcripts and other materials created by a third party.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.